Executive Assistant

PARK AND PARTNERS CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

PARK AND PARTNERS CONSULTANCY PTE. LTD. in Singapore seeks an experienced Executive Assistant to provide comprehensive administrative and operational support to the CEO and other C-suite executives.

You will manage complex calendars, coordinate meetings, arrange global travel, handle expense claims, and safeguard confidential information, while also supporting general office administration. The ideal candidate has a Diploma in Business Administration and at least five years of senior-level

Qualifications

• Diploma in Business Administration or related discipline.
• Minimum 5 years’ experience supporting a CEO or C-suite.
• Experience in fast-paced, diverse global environments.
• Excellent organisation and attention to detail.
• Ability to work across time zones and outside hours when needed.

Responsibilities

• Manage complex calendars and priorities.
• Coordinate executive meetings and communications.
• Arrange domestic and international travel itineraries.
• Process expense claims.
• Screen and prioritise communications; handle confidential information.
• Support office administration: invoices, visitor management, supplies, maintenance.

Skills

Calendar management

Executive support

Communication skills

Confidentiality

Time management

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

We are seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to C-suite executives in Singapore.

Key responsibilities include managing complex calendars and priorities, coordinating executive meetings and communications, arranging domestic and international travel and itineraries, processing expense claims, screening and prioritising communications, and handling confidential and sensitive information. The role will also support general office administration, including invoice processing, visitor management, office supplies and office maintenance.

Candidates should have a Diploma in Business Administration or a related discipline and a minimum of 5 years of experience supporting a CEO or C-suite executives. Experience working in a fast-paced, diverse global environment or high-growth organisation is preferred.

The ideal candidate should have strong organisational, communication, interpersonal and problem-solving skills, with excellent attention to detail and a high level of professionalism, integrity and confidentiality. Candidates must be able to work independently, manage multiple priorities and tight deadlines across different time zones, and support urgent business requirements outside normal office hours or on weekends when necessary.

Experience with invoice processing and expense management is required. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams, is also required.

Only shortlisted candidates will be contacted.

Shirley Tan (EA Licence Number: 25S2710 /Registration ID: R21103665)