Admin Exec cum Executive Assistant

PEOPLE PROFILERS (SERVICES) PTE. LTD.; Singapore; On-site; SGD 43,000 - 51,000; Full time

Job summary

PEOPLE PROFILERS (SERVICES) PTE. LTD. in Singapore is seeking an Executive Assistant to support the Managing Director and assist with Corporate Services and CSR initiatives.

The role demands excellent communication, meticulous attention to detail, and the ability to handle multiple priorities in a fast-paced environment. You will coordinate calendar and meetings, manage confidential documents, assist with travel arrangements, invoices, and CSR events, and liaise with internal and external

Qualifications

• Diploma or degree in business administration, management or related disciplines.
• Minimum 3 years in Executive Assistant, Personal Assistant, Office Administration or Corporate Services.
• Excellent written and verbal communication skills and discretion.

Responsibilities

• Provide full executive support to the Managing Director including calendar, scheduling, and meeting coordination.
• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.
• Coordinate travel, accommodation, airport transfers and transportation for guests and regional leadership.
• Manage Corporate Services invoices, payments, and related documentation.
• Support CSR initiatives, events and related administrative duties.

Skills

Communication

Organization

Multitasking

MS Office

Discretion

Interpersonal skills

Time management

Education

Diploma/Degree in Business Administration or related

Tools

Microsoft Office

Job description

Job Summary

Handle Executive Assistant while assisting with Corporate Services and Corporate Social Responsibility (CSR) initiatives. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Automotives Sector, Work Location in Alexandra, 5 day week, Budget up to $4200

Key Responsibilities

• Executive Support to Managing Director
  • Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.
  • Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.
  • Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.
  • Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.
  • Assist with research, reporting, administrative duties, and special projects as assigned.
  • Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.
  • Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.
• Corporate Services
  • Manage and distribute incoming mail to relevant departments promptly.
  • Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.
  • Respond to emails and enquiries within stipulated service standards.
  • Process and monitor Corporate Services-related invoices and payments.
  • Prepare reports, presentations, and supporting documentation.
  • Coordinate travel bookings and logistics for Heads of Department.
  • Support additional administrative and operational duties as assigned.
• Corporate Social Responsibility
  • Support the planning, coordination, and execution of CSR initiatives and events.
  • Assist with event logistics and participate in CSR activities when required.
  • Process and track CSR-related invoices, claims, and documentation.
  • Maintain accurate records and provide administrative support for CSR programmes.
  • Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.
• Minimum 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Positive attitude, proactive mindset, and strong interpersonal skills.