Executive Assistant/ Administrative Executive | 5 days, MNC [R22107578]

STAFFKING PTE. LTD.; Singapore; On-site; SGD 41,000 - 49,000; Full time

Benefits offered by this job

Central location

5-day work week

Office hours

Job summary

STAFFKING PTE. LTD. is seeking an organized Administrative Executive to support the Managing Director with calendar management, meeting coordination and travel arrangements.

The role involves preparing confidential correspondence, reports, presentations, expense claims and meeting materials, while liaising with internal teams and external stakeholders. Central location, 5-day work week, office hours are provided.

Qualifications

• Diploma in Business or related field required.
• At least 2 years of admin or executive support experience.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide administrative and executive support to the Managing Director, including calendar management, meeting coordination and travel arrangements.
• Prepare confidential correspondence, reports, presentations, expense claims and meeting materials.
• Coordinate internal and external meetings, including preparing agendas, minutes and follow-up actions.
• Liaise with internal departments, external stakeholders and regional management professionally and promptly.
• Arrange travel, accommodation, transportation and logistics for management and visiting guests.
• Provide administrative support to Heads of Department, including document preparation, claims and invoice processing.
• Manage incoming mail, email enquiries and Corporate Services-related administrative matters.
• Support the planning and coordination of Corporate Social Responsibility (CSR) activities and events.
• Prepare reports and documentation, and assist with ad hoc projects and administrative duties as assigned.

Skills

Administrative support

Calendar management

Travel arrangements

Meeting coordination

Education

Diploma in Business or related field

Tools

Microsoft Office

Google Workspace

Job description

Summary:

• Basic up $4000
• 5 Days, Office hours
• Location: Central
• Dynamic and collaborative team culture.

Responsibilities:

• Provide administrative and executive support to the Managing Director, including calendar management, meeting coordination and travel arrangements.
• Prepare confidential correspondence, reports, presentations, expense claims and meeting materials.
• Coordinate internal and external meetings, including preparing agendas, minutes and follow-up actions.
• Liaise with internal departments, external stakeholders and regional management professionally and promptly.
• Arrange travel, accommodation, transportation and logistics for management and visiting guests.
• Provide administrative support to Heads of Department, including document preparation, claims and invoice processing.
• Manage incoming mail, email enquiries and Corporate Services-related administrative matters.
• Support the planning and coordination of Corporate Social Responsibility (CSR) activities and events.
• Prepare reports and documentation, and assist with ad hoc projects and administrative duties as assigned.

Requirements:

• Min Diploma in Business or related fields.
• Min 2 years of relevant experience in administrative or executive support roles
• Proficiency with office software (Microsoft Office, Google Workspace)

We regret that only shortlisted candidates will be notified.