Executive Assistant, CEO office

Centurion Corporation Limited; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Centurion Corporation Limited is seeking a disciplined Administrative Assistant to support the CEO Office, Board Secretariat and corporate administrative matters in Singapore.

You will manage calendars, travel arrangements, filing, and confidential communications with internal and external stakeholders, ensuring timely follow-through and meticulous records. Training is provided for those at entry level with the right mindset and organisational skills.

Qualifications

• Minimum diploma in a related discipline or equivalent.
• 2 years of secretarial or administrative experience preferred; entry level considered with training.
• Proficient in Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Support CEO Office calendar, meetings, reminders, travel, claims and other admin arrangements.
• Maintain accurate physical and electronic records with proper filing, scanning and retrieval.
• Monitor tasks and deadlines, highlighting issues promptly.
• Support Board and corporate event arrangements, including papers and records.
• Handle confidential information with discretion and professionalism.

Skills

Secretarial experience

Organizational skills

Communication skills

Initiative

Education

Diploma in related discipline

Tools

Microsoft 365 Suite

Job description

About the role

Provides accurate and reliable administrative, coordination and document management support for CEO Office, Board Secretariat and corporate administrative matters. The role requires a high level of confidentiality, strong organisational skills, accountability and timely follow-through.

Key responsibilities

CEO Office Administration

• Support the CEO’s calendar, meetings, reminders, travel, claims and other administrative arrangements.

• Maintain accurate physical and electronic records through proper filing, scanning, labelling and retrieval.

• Monitor assigned tasks, deadlines and follow-up matters, and highlight issues promptly.

Corporate Administrative

• Maintain corporate governance records with proper filing, version control, accuracy and confidentiality.

• Support Board, Board Committee and corporate event arrangements, including logistics, papers and records.

• Assist with formatting, circulation and filing of corporate documents, and coordinate follow-up actions.

Others

• Handle CEO Office, Board and corporate information with strict confidentiality and discretion, communicate professionally with internal and external stakeholders.

• Perform other duties assigned by the supervisor.

About you

• Minimum Diploma in any related discipline or equivalent

• Minimum 2 years secretarial or administrative experience is preferred; or entry level is welcome to apply (training is provided)

• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams

• Organised, dependable and meticulous, with strong accountability, initiative, communication skills, confidentiality and the ability to manage priorities independently

• Able to start immediately/short-notice