Administrative Executive (Boon Keng / Up to $3.8k + VB)

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an experienced administrator to support the Managing Director and CEO with high‑level diary management, travel coordination, and executive liaison. This role also handles front desk duties and plays a key part in daily office operations.

You will manage correspondence, coordinate internal governance processes, prepare reports for senior committees, and ensure compliance across administrative functions while maintaining discretion and

Qualifications

• Minimum 3 years of experience in administrative, executive assistant, personal assistant, or secretarial support role.
• Experience supporting senior management or leadership teams.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage incoming mainline telephone calls and front desk duties.
• Coordinate local and international courier services for business operations.
• Arrange travel logistics including flight bookings, visas, accommodation and travel insurance.
• Administer corporate mobile assignments, usage monitoring and inventory.
• Support daily office operations, facilities coordination and corporate correspondence.
• Verify administrative invoices, expense claims and credit card receipts.
• Manage procurement and replenishment of office supplies and equipment.
• Liaise with building management, service providers and vendors on office matters.
• Coordinate hotel bookings, refreshments and restaurant reservations for visitors.
• Organise employee engagement activities and corporate events.
• Publish newsletters and contribute content to company communications.
• Coordinate ESG and sustainability initiatives, reporting and committee meetings.
• Prepare presentations and reports for senior management committees.
• Support implementation and compliance of internal policies, governance and audits.
• Manage travel arrangements, calendars and meeting schedules for senior management.
• Provide personal and executive support to the Managing Director and CEO.
• Coordinate tenancy agreements and housing matters for senior management.
• Support ad‑hoc administrative projects and initiatives as assigned.

Skills

Executive support

Senior management coordination

MS Office

Tools

Microsoft Office Suite

Job description

Responsibilities

• Manage incoming mainline telephone calls and front desk reception duties.
• Coordinate local and international courier services for business operations.
• Arrange business travel logistics, including flight bookings, travel insurance, visas, accommodation, and Wi‑Fi rentals.
• Administer corporate mobile phone assignments, usage monitoring, and inventory management.
• Support daily office operations, facilities coordination, and corporate correspondence management.
• Verify administrative invoices, expense claims, and company credit card receipts.
• Manage the procurement and replenishment of office supplies and equipment.
• Liaise with building management, service providers, and external vendors on office‑related matters.
• Coordinate hotel bookings, refreshments, and restaurant reservations for overseas visitors and guests.
• Organise employee engagement initiatives, learning sessions, charitable activities, and corporate events.
• Publish divisional newsletters and contribute content to company‑wide communications.
• Coordinate ESG and sustainability initiatives, reporting activities, committee meetings, and community engagement programmes.
• Prepare presentation materials and reports for senior management committees.
• Support the implementation and compliance of internal policies, governance frameworks, regulatory requirements, and audit processes.
• Manage business travel arrangements, expense claims, calendars, and meeting schedules for senior management.
• Provide personal and executive administrative support to the Managing Director and CEO.
• Coordinate tenancy agreements and housing‑related matters for senior management.
• Support ad‑hoc administrative projects and operational initiatives as assigned.

Requirements

• Minimum 3 yearsof experience in anadministrative, executive assistant, personal assistant, orsecretarial support role.
• Experiencesupporting senior management, executives,or leadership teams.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.