Executive Assistant

WENET SGP PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading firm in Singapore is seeking an Executive Assistant to manage the executive's calendar, prioritize incoming communications, and prepare business correspondence and reports. The ideal candidate will coordinate meetings, maintain confidentiality, and support various administrative tasks while successfully organizing executive events. Strong skills in Microsoft Office and exceptional attention to detail are essential for success in this role.

Responsibilities

• Manage the Executive’s calendar, including scheduling appointments and travel arrangements.
• Screen and prioritize incoming calls and emails, redirecting inquiries appropriately.
• Prepare and edit business correspondence and presentations.
• Compile materials for meetings, including agendas and presentations.
• Attend meetings with the Executive and take accurate minutes.
• Support special projects by conducting research and preparing reports.
• Organize executive events and manage logistics.
• Handle expense claims and financial tracking.
• Maintain confidentiality and handle sensitive information.
• Oversee document handling tasks.
• Assist in drafting communications for the CEO’s review.
• Perform general administrative duties.
• Carry out other ad-hoc responsibilities as assigned.

Skills

Outlook

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Travel Arrangements

Interpersonal Skills

Administration

Written Communications

Attention to Detail

Pressure

Administrative Support

Team Player

Microsoft Word

Scheduling

Job description

Roles & Responsibilities

Key Responsibilities :

• Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.
• Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.
• Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.
• Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.
• Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.
• Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.
• Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.
• Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.
• Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.
• Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.
• Assist in drafting responses and other written communications for the CEO’s review and approval.
• Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.
• Carry out other ad-hoc responsibilities as assigned by the Executive.

Tell employers what skills you have

• Outlook
• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Travel Arrangements
• Interpersonal Skills
• Administration
• Written Communications
• Attention to Detail
• Pressure
• Administrative Support
• Team Player
• Microsoft Word
• Scheduling