Executive Assistant

ACEXCELLENT CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ACEXCELLENT CONSULTING PTE. LTD.

in Singapore is seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the Management Office, ensuring smooth follow-up of business priorities and initiatives. You will manage calendars, prepare agendas, record meeting minutes, liaise with internal departments and external stakeholders, and assist with management materials and reports for HO, while maintaining confidentiality in a fast-paced, finance-driven

Qualifications

• Strong communication and interpersonal abilities required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Bilingual Chinese—written and spoken.
• Team player with ability to work independently.

Responsibilities

• Provide high-level administrative and coordination support to the Management Office.
• Manage calendars, schedule meetings, and prepare agendas.
• Record and circulate meeting minutes and track follow-up actions.
• Coordinate with internal departments and external stakeholders.
• Prepare management materials, presentations, and periodic reports.
• Handle official correspondence on behalf of Management.
• Support ad-hoc tasks and cross-functional coordination.
• Assist with day-to-day operations and reporting.

Skills

Communication

MS Office

Bilingual Chinese

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Job description

Responsibilities

• Provide high-level administrative and coordination support to the Management Office, ensuring smooth follow-up of business priorities and Management initiatives.
• Manage calendars, schedule meetings, prepare agendas, provide administration and coordination support for Management events, meetings, visits and corporate activities.
• Record and circulate meeting minutes, track follow-up actions across departments to ensure timely completion.
• Act as a liaison between the Management Office and internal departments to consolidate updates, reports etc.
• Assist in preparing management materials, presentations, and periodic reports for submission to HO.
• Handle official correspondence, letters, invitations, and communication on behalf of the Management.
• Support coordination with external stakeholders such as government bodies, trade associations, and business partners etc when required.
• Maintain internal trackers, documentation, and filing systems to support reporting and Management follow-up.
• Assist with ad-hoc assignments and cross-functional coordination as directed by Management.
• Assist with various tasks as assigned by Management to ensure the seamless execution of day-to-day operations.

Requirements

• Minimum Degree holder in Business Administration or related field.
• At least 4 years of work experience as an Executive Assistant in the banking/ finance industry
• Excellent communication and interpersonal skills
• A team player as well as able to work independently
• Ability to multi-task and work under pressure in a dynamic and fast-paced environment
• Ability to maintain confidentiality and exercise discretion.
• Effectively bilingual in both written and spoken Chinese.
• Proficient in Microsoft Office

Registration No.R1763437