Admin Executive – Technology & Business Operations

GRIDNEXA PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

GRIDNEXA PTE. LTD. in Singapore is seeking an experienced office administrator to provide comprehensive administrative and operational support to management and the team.

The role involves preparing company documents, SOPs and reports, coordinating meetings, handling quotations and contracts, and maintaining filing systems both digitally and physically. Applicants should have a diploma or degree in business administration or related fields, 1–3 years of experience, strong English communication,

Qualifications

• Diploma or degree in Business Administration, Business Management, Secretarial Studies or a related field.
• 1–3 years of relevant administrative or operations experience preferred.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Responsible, reliable and able to manage multiple tasks.
• Good interpersonal and problem-solving skills.
• Able to work independently in a fast-paced environment.
• Experience in a technology, engineering or professional services company will be an advantage.
• Mandarin/Chinese language skills are an advantage.

Responsibilities

• Provide administrative and operational support to management and the team.
• Prepare and maintain company documents, SOPs, reports and business records.
• Coordinate meetings, appointments and business communications.
• Assist with quotations, invoices, contracts and other business documentation.
• Support customer and partner documentation and follow-up.
• Assist with audit, compliance and corporate administration matters.
• Maintain proper filing and records, both physical and digital.
• Support HR and employee administration when required.
• Coordinate with customers, suppliers, professional advisers and other external parties.
• Assist with company events, business meetings and special projects.
• Handle day-to-day administrative matters and other ad-hoc assignments.

Skills

Organisational skills

Attention to detail

Verbal communication

Written communication

Education

Diploma/Degree in Business Administration or related

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities

• Provide administrative and operational support to management and the team.
• Prepare and maintain company documents, SOPs, reports and business records.
• Coordinate meetings, appointments and business communications.
• Assist with quotations, invoices, contracts and other business documentation.
• Support customer and partner documentation and follow-up.
• Assist with audit, compliance and corporate administration matters.
• Maintain proper filing and records, both physical and digital.
• Support HR and employee administration when required.
• Coordinate with customers, suppliers, professional advisers and other external parties.
• Assist with company events, business meetings and special projects.
• Handle day-to-day administrative matters and other ad-hoc assignments.

Requirements

• Diploma or Degree in Business Administration, Business Management, Secretarial Studies or a related field.
• 1–3 years of relevant administrative or operations experience preferred.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Responsible, reliable and able to manage multiple tasks.
• Good interpersonal and problem-solving skills.
• Able to work independently in a fast-paced environment.
• Experience in a technology, engineering or professional services company will be an advantage.
• Mandarin/Chinese language skills are an advantage.