Administrative Executive

TECHTIFY PTE. LTD; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

TechTify PTE. LTD., based in Singapore, is looking for an Administrative Executive to support day-to-day office operations, handle general administration, coordinate events, and manage documents and procurement. You will liaise with internal stakeholders and external vendors to ensure smooth workflows.

The ideal candidate has 3–5 years in administration, fluent Chinese, and strong MS Office skills. This role requires meticulous organisation, reliability, and the ability to work independently

Qualifications

• 3–5 years of relevant administrative or office management experience.
• Fluent Chinese to liaise with Chinese counterparts.
• Proficient in Microsoft Office applications.
• Good written and verbal communication and interpersonal skills.

Responsibilities

• Provide general administrative support to management and other departments.
• Assist with travel arrangements, company events, and internal activities.
• Manage daily office administrative and operational activities to ensure smooth operations.
• Maintain filing systems, administrative records, databases and confidential documents.
• Coordinate meetings, appointments, rooms and other internal arrangements.
• Manage office supplies, equipment, inventory and procurement.
• Liaise with external vendors, service providers, building management and suppliers.
• Coordinate office maintenance and facilities management.
• Support onboarding and offboarding, including workspace, access and equipment coordination.
• Prepare administrative reports, presentations, letters and other documents.
• Support continuous improvement of administrative processes and SOPs.
• Perform other ad hoc duties as assigned.

Skills

Fluent Chinese

Organizational skills

Time management

Multitasking

Tools

Microsoft Office

Job description

Job Summary

We are looking for a responsible, well-organised, and proactive Administrative Executive to support the smooth day-to-day operations of the office. The successful candidate will be responsible for general administration, office coordination, document management, vendor coordination, and providing administrative support to internal stakeholders.

Key Responsibilities

• Provide general administrative support to management and other departments.

• Assist with travel arrangements, company events, and internal activities when required.

• Manage daily office administrative and operational activities to ensure the smooth running of the workplace.

• Maintain proper filing systems, administrative records, databases, and confidential documents.

• Coordinate meetings, appointments, meeting rooms, and other internal administrative arrangements.

• Manage office supplies, equipment, inventory, and procurement requirements.

• Liaise with external vendors, service providers, building management, and suppliers.

• Coordinate office maintenance, facilities management, and workplace-related matters.

• Support employee onboarding and offboarding arrangements, including workspace, access, and equipment coordination.

• Prepare administrative reports, presentations, letters, and other business documents.

• Support the improvement of administrative processes, systems, and standard operating procedures.

• Perform other ad hoc duties as assigned.

Requirements

• 3-5 years of relevant administrative, office management, or related job experience

• Fluent Chinese to liaise with Chinese counterparts

• Proficient in Microsoft Office applications

• Good organizational, time management, and multitasking skills.

• Good written and verbal communication and interpersonal skills.

• Able to work independently while collaborating effectively with different departments.

• Proactive, responsible, and able to take ownership of assigned tasks.