Executive Assistant

Moove Media Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Moove Media Pte Ltd is seeking an experienced Executive Assistant to support the CEO by managing calendars, travel, and correspondence. The role also covers office and facilities administration, liaison with building management, and collaboration with Finance on invoicing and budgeting.

The ideal candidate has 5+ years in a similar role, strong organizational and budget skills, and fluency in English and Chinese to communicate with Chinese-speaking stakeholders.

Qualifications

• Bachelor’s degree or Diploma in Business Administration/Management or related field.
• Minimum 5 years of experience as an Executive Assistant or in a similar role.
• Superior organisational, time-management and budget control skills.
• Excellent written and verbal communication skills; English and Chinese required to communicate with Chinese-speaking stakeholders.

Responsibilities

• Manage CEO scheduling for meetings, appointments, and daily agendas.
• Serve as primary contact for communications to stakeholders on CEO matters.
• Coordinate travel logistics including accommodations, transportation, and meals.
• Coordinate meetings and take comprehensive minutes.
• Lead special projects including office renovation, setup and improvement.
• Assist with company events.

Skills

Bachelor’s degree

Diploma

Education

Bachelor’s degree or Diploma in Business Administration/Management or related field

Diploma or equivalent in Business Administration/Management

Tools

Microsoft Office

Job description

Responsibilities

Executive & Corporate Support

• Manage professional scheduling for CEO, including meetings, appointments, and daily agendas
• Serve as the primary point of contact for communication to stakeholders on matters related to CEO
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Coordinate meetings and take comprehensive and accurate meeting minutes
• Lead special project, including office renovation, setup and improvement
• Assist with company event

Office & Facilities Administration

• General office administration
• Liaise with building management, including licensing, security and parking facilities
• Procurement for general office supplies and equipment
• Verify and approve CabCharge billing
• Liaise with GIT for office network connection

Financial & Budget Control

• Process invoices, reimbursements, and petty cash
• Work closely with Finance on billing, cost allocation, and reporting

Requirements

• Bachelor’s degree/ Diploma in Business Administration, Management, or a related field
• Minimum 5 years of experience as an Executive Assistant or in a similar role
• Superior organisational, time-management and budget control skills
• Excellent written and verbal communication skills. English and Chinese are required to communicate with Chinese-speaking stakeholder
• Self-motivated, proactive and highly resourceful
• Knowledge in Microsoft Office suite