Executive Secretary

Private Advertiser; Singapore; On-site; SGD 40,000 - 72,000; Full time

Job summary

Private Advertiser in Singapore is seeking a Management Support / Office Administration professional to provide comprehensive support to the CEO and Executive Chairman. The role includes diary management, travel planning, preparing reports and handling confidential matters.

The ideal candidate has a degree in Business Administration with at least 3 years of senior-level secretarial experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Degree in Business Administration or any related filed.
• Minimum 3 years of secretarial/administrative support experience to Senior Management.
• Ability to work independently.
• Strong organization skills.
• Having a sense of urgency, ability to multitask, and a good team player who is able to work well with multiple stakeholders and build rapport in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Highly organized, mature, meticulous with a great attention to detail.
• Proficient in MS Office suite.

Responsibilities

• Provides daily administrative support to CEO / Executive Chairman.
• Handles sensitive matters with a high level of confidentiality and discretion.
• Maintains diary and calendars for the CEO / Executive Chairman. Plans, organizes, and manages appointments, meeting schedules and travel plans.
• Prepares presentations and reports for the CEO / Executive Chairman.
• Manages expenses and claims for CEO / Executive Chairman.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others' ideas into solutions and procedures.
• Any other ad-hoc duties as assigned.
• Handles all office matters relating to telephone, mails and IT.
• Reviews the office equipment contract such as photocopier and courier services.
• Order of pantry and stationery items as well as to maintain the stock.
• Handle the company's corporate, staff gift and hampers.
• Undertake any ad-hoc projects related to the office admin.

Skills

Secretarial experience

Administrative support

Multitasking

Communication skills

MS Office

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Management Support

• Provides daily administrative support to CEO / Executive Chairman

• Handles sensitive matters with a high level of confidentiality and discretion

• Maintains diary and calendars for the CEO / Executive Chairman. Plans, organizes, and manages appointments, meeting schedules and travel plans

• Prepares presentations and reports for the CEO / Executive Chairman

• Manages expenses and claims for CEO / Executive Chairman

• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others' ideas into solutions and procedures

• Any other ad-hoc duties as assigned

Office Administration

• Handles all office matters relating to telephone, mails and IT

• Reviews the office equipment contract such as photocopier and courier services

• Order of pantry and stationery items as well as to maintain the stock

• Handle the company's corporate, staff gift and hampers

• Undertake any ad-hoc projects related to the office admin

Qualifications/Experience

• Degree in Business Administration or any related filed

• Minimum 3 years of secretarial/administrative support experience to Senior Management

• Ability to work independently

• Strong organization skills

• Having a sense of urgency, ability to multitask, and a good team player who is able to work well with multiple stakeholders and build rapport in a fast-paced environment

• Excellent interpersonal and communication skills

• Highly organized, mature, meticulous with a great attention to detail

• Proficient in MS Office suite