Executive Assistant

Xingang Investment Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Xingang Investment Pte Ltd is seeking a capable Executive Assistant to support senior management and keep the office running smoothly. The role offers direct exposure to management and opportunities to take ownership of important matters.

The ideal candidate holds a diploma or higher with at least five years of EA/administration experience, is highly organised, and can communicate effectively in English and Mandarin with overseas stakeholders.

Qualifications

• Diploma or higher with at least five years of EA/administration or office management experience.
• Strong written and spoken English and Mandarin to communicate with overseas stakeholders.
• Highly organised, resourceful and able to work independently.
• Strong follow-through, judgment and confidentiality.

Responsibilities

• Manage Chairman's schedule, correspondence, meetings and follow-ups.
• Prepare meeting agendas, minutes, reports and business updates.
• Coordinate recruitment, onboarding, leave, payroll and employee administration.
• Oversee company records, office administration, vendors and service providers.
• Liaise with internal teams and external stakeholders.
• Handle confidential information and assigned business projects with discretion.

Skills

English

Mandarin

Communication

Organisation

Education

Diploma or higher

Tools

MS Office

Calendar software

Job description

We are looking for a capable and dependable Executive Assistant and help keep the office running smoothly. This is a business-focused role with direct exposure to management and the autonomy to take ownership of important matters.

Key responsibilities

• Manage the Chairman's schedule, correspondence, meetings and follow-ups.
• Prepare meeting agendas, minutes, reports and business updates.
• Coordinate recruitment, onboarding, leave, payroll and employee administration.
• Oversee company records, office administration, vendors and service providers.
• Liaise professionally with internal teams and external stakeholders.
• Handle confidential information and assigned business projects with discretion.

About you

• Diploma or higher, with at least five years of relevant EA, administration or office management experience.
• Strong written and spoken English and Mandarin to communicate with relevant stakeholders overseas.
• Highly organised, resourceful and able to work independently.
• Strong follow-through, judgment and confidentiality.
• Comfortable managing multiple priorities in a fast-moving environment.
• Direct involvement in business and management matters.
• A trusted role with meaningful responsibility and room to improve how things are done.