Executive Secretary

STEEL ALLY RESOURCES PTE. LTD.; Singapore; On-site; SGD 48,000 - 65,000; Full time

Job summary

STEEL ALLY RESOURCES PTE. LTD. in Singapore seeks an Executive Assistant to the Managing Director for a fast-paced environment.

You will manage the MD’s calendar, schedule meetings, handle urgent requests, and act as gatekeeper for senior management communications. You will coordinate local and international travel, prepare confidential reports and presentations, attend meetings to take minutes, track actions, and ensure follow-up.

Qualifications

• Relevant experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Highly responsive, detail-oriented, and able to work under pressure.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and business communication tools.

Responsibilities

• Provide dedicated one-to-one executive support to the Managing Director in a fast-paced environment.
• Manage dynamic schedules, meetings, appointments, and urgent requests with changing priorities.
• Act as the primary point of contact and gatekeeper for senior management communications.
• Coordinate complex travel arrangements across multiple time zones.
• Prepare and handle confidential reports, presentations, correspondence, and business documents.
• Attend meetings, take minutes, track action items, and ensure follow-up.
• Coordinate with internal departments and external stakeholders to ensure smooth operations.
• Maintain strict confidentiality when handling sensitive corporate information.
• Perform ad-hoc duties and support management as required.
• Be willing to work beyond standard office hours, including evenings, weekends, and urgent situations.

Skills

Executive support experience

Organizational skills

Communication skills

Time management

Discretion

Tools

Microsoft Office

Job description

Provide dedicated one-to-one executive support to the Managing Director in a fast-paced and demanding environment. Manage dynamic schedules, meetings, appointments, and urgent requests with changing priorities. Act as the primary point of contact and gatekeeper for senior management communications. Coordinate complex local and international travel arrangements across multiple time zones. Prepare and handle confidential reports, presentations, correspondence, and business documents. Attend meetings, take minutes, track action items, and ensure timely follow-up. Coordinate with internal departments and external stakeholders to ensure smooth business operations. Maintain strict confidentiality when handling sensitive corporate information. Perform other ad-hoc duties and support management as required. Be willing to work beyond standard office hours, including evenings, weekends, and urgent situations when required.

Requirements

• Relevant experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Highly responsive, detail-oriented, and able to work under pressure.
• Able to handle confidential information with discretion and professionalism.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and business communication tools.