Executive Assistant

JUICE FARM PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

JUICE FARM PRIVATE LIMITED is seeking an Executive Administrative Assistant in Singapore to support business owners with comprehensive administrative and operational tasks across multiple F&B brands. The role demands discretion, strong organizational skills, and the ability to handle confidential information.

Responsibilities include calendar management, travel planning, minute-taking, and coordinating with vendors and facilities.

Qualifications

• Diploma in Business Administration, Management or related field.
• Minimum 3 years in Executive/Administrative support.
• Experience supporting business owners or senior management.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and collaboration tools.
• Able to handle confidential information with discretion.
• Experience with tenancy/vendor/facilities matters is a plus.

Responsibilities

• Coordinate executives' calendars, travel arrangements, and meeting schedules.
• Attend meetings, prepare minutes, and track follow-ups.
• Handle confidential matters with professionalism and discretion.
• Prepare reports, presentations, SOPs, and other documents.
• Serve as a liaison for internal and external stakeholders.
• Oversee tenancy matters, leases, and vendor communications.
• Coordinate repairs, procurement, and service providers as needed.
• Maintain records, filing, and administrative documentation.
• Support office administration, including supplies and printing.
• Perform ad hoc duties and projects as assigned by management.

Skills

Calendar management

Meeting coordination

Minute taking

Confidential information handling

Vendor coordination

Microsoft Office

Education

Diploma in Business Administration

Tools

Microsoft Office

Digital collaboration tools

Job description

Executive Administrative Assistant

Singapore | 5-Day Work Week | Full-Time

We Administrative Assistant to provide comprehensive administrative, personal assistant, and operational support to the business owners across multiple F&B brands. The ideal candidate will be detail-oriented, resourceful, and capable of handling confidential information with discretion.

Key Responsibilities

• Manage and coordinate executives' calendars, appointments, travel arrangements, and meeting schedules.
• Attend meetings, prepare accurate meeting minutes, and track follow-up action items.
• Handle confidential business and administrative matters with professionalism and discretion.
• Prepare reports, correspondence, presentations, SOPs, and other business documents.
• Serve as a key point of contact for internal and external stakeholders on behalf of management.
• Manage tenancy-related matters, including lease renewals, tenancy records, and tenant communications.
• Coordinate repairs, maintenance works, contractors, and service providers.
• Source quotations, liaise with vendors, and coordinate project or procurement requirements.
• Maintain accurate records, filing systems, inventories, contracts, and administrative documentation.
• Support office administration, including supplies, uniforms, printing, and other administrative functions.
• Perform ad hoc duties and projects assigned by management.

Requirements

• Diploma in Business Administration, Management, or a related field preferred.
• Minimum 3 years of experience in Executive Assistant, Administrative Assistant, Office Management, or a related role.
• Experience supporting business owners, directors, or senior management.
• Strong organizational, coordination, and multitasking abilities.
• Proven experience in meeting coordination, minute-taking, and follow-up tracking.
• Experience handling tenancy, vendor, contract, or facilities-related matters would be an advantage.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications and digital collaboration tools.
• Able to handle sensitive and confidential information with discretion.

Please note that only shortlisted candidates will be contacted.

*Direct company Hiring*