Executive Assistant (CEO) - S$ 7,000 (ID: 708163)

PERSOL; Singapore; On-site; SGD 67,000 - 112,000; Full time

Job summary

PERSOL is seeking a seasoned executive assistant in Singapore to provide comprehensive support to C-suite leaders. You will manage complex calendars, coordinate international travel, and handle expense claims while ensuring confidential handling of sensitive information.

The role requires a track record of working in fast-paced, global environments, excellent communication, and strong organizational skills.

Qualifications

• Minimum 5 years of experience supporting C-suite executives.
• Experience in fast-paced, global environments.
• Strong attention to detail and communication.
• Excellent organizational and time management skills.
• Ability to work independently across time zones.
• Experience with invoice processing and expense management.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Teams.

Responsibilities

• Provide comprehensive administrative support to C-suite executives, including calendar management, travel bookings, and expense claims.
• Screen and prioritize communications, ensuring urgent matters receive prompt attention.
• Coordinate meetings and facilitate communication within the executive leadership team.
• Manage domestic and international travel logistics and itineraries for executives and their teams.
• Handle urgent travel changes, including outside normal office hours as needed.
• Ensure efficient administration of travel workflows, approvals, and compliance with corporate governance standards.
• Manage sensitive information with the utmost professionalism and confidentiality.
• Support general office administration and other assigned responsibilities, such as invoice processing, ordering supplies, and visitor management.

Skills

Calendar management

Travel planning

Expense management

Communication

Confidentiality

Time management

Multi-timezone

MS Office

Job description

Responsibilities:

• Provide comprehensive administrative support to C-suite executives, including management of complex calendars, travel bookings, and expense claims.

• Screen and prioritize communications, ensuring urgent matters receive prompt attention.

• Coordinate meetings and facilitate communication within the executive leadership team.

• Manage domestic and international travel logistics and itineraries for executives and their teams.

• Handle urgent travel changes, including outside normal office hours as needed.

• Ensure efficient administration of travel workflows, approvals, and compliance with corporate governance standards.

• Manage sensitive information with the utmost professionalism and confidentiality.

• Support general office administration and other assigned responsibilities, such as invoice processing, ordering supplies, and visitor management.

Requirements:

• Minimum 5 years of experience in supporting C-suite executives.

• Proven ability to operate effectively in a fast-paced and diverse global environment.

• Strong attention to detail and excellent communication and interpersonal skills.

• Superior organizational and time management abilities to meet deadlines.

• Robust analytical and problem-solving skills.

• High level of professionalism, integrity, and confidentiality.

• Capable of working independently while managing multiple priorities across different time zones.

• Flexibility to support urgent business needs

• Experience in invoice processing and expense management.

• Strong team player, contributing positively to objectives and fostering collaborative relationships.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).