Admin Executive

SINGAPORE XING DA PETROCHEMICAL PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

SINGAPORE XING DA PETROCHEMICAL PTE. LTD. in Singapore is seeking an Administration Executive to manage daily office operations and provide support to the Director and management team as needed.

The ideal candidate will be organized, reliable, and comfortable handling a wide range of administrative duties, with a valid Class 3A driving licence and willingness to travel. Mandarin language skills are preferred for liaison with China-based partners.

Qualifications

• Minimum 2–3 years of relevant administration or executive support experience.
• Valid Singapore Class 3A driving licence with a clean driving record.
• Willingness to travel with the Director when required.
• Mandarin-speaking candidates are preferred for liaising with clients, suppliers, and partners in China.

Responsibilities

• Manage the day-to-day administration and operations of the office.
• Handle general office administration, including office supplies, facilities, records, documents, and administrative matters.
• Manage and maintain company vehicles, including servicing, inspections, insurance, road tax, parking, and other related matters.
• Coordinate and assist with visa applications, work passes, Employment Pass applications, renewals, and related documentation for employees and business associates.
• Liaise with relevant government agencies, service providers, vendors, and external parties on administrative matters.
• Provide administrative and logistical support to the Director and management team.
• Arrange transportation, appointments, meetings, travel, and other logistical requirements when needed.
• Be prepared to travel with the Director (upon request).
• Drive the Director and management team (upon request)
• Assist with ad-hoc administrative, operational, and personal support tasks related to business requirements.
• Maintain confidentiality when handling company, employee, and management information.
• Ensure administrative matters are followed up promptly and completed accurately

Skills

Communication skills

Time management

Independence

Confidentiality

Driving

Willingness to travel

Mandarin language

Tools

Microsoft Office

Google Workspace

Job description

Administration Executive

Location: Singapore
Employment Type: Full-Time

We are looking for a responsible, resourceful, andhands-on Administration Executive to manage the day-to-day administrative operations of the office and provide support to the Director and management team when required.

The ideal candidate should be organised, dependable,comfortable handling a wide range of administrative responsibilities, and willing to work outside normal office hours (when required).

Key Responsibilities

• Manage the day-to-day administration and operations of the office.
• Handle general office administration, including office supplies, facilities, records, documents, and administrative matters.
• Manage and maintain company vehicles, including servicing, inspections, insurance, road tax, parking, and other related matters.
• Coordinate and assist with visa applications, work passes, Employment Pass applications, renewals, and related documentation for employees and business associates.
• Liaise with relevant government agencies, service providers, vendors, and external parties on administrative matters.
• Provide administrative and logistical support to the Director and management team.
• Arrange transportation, appointments, meetings, travel, and other logistical requirements when needed.
• Be prepared to travel with the Director (upon request).
• Drive the Director and management team (upon request)
• Assist with ad-hoc administrative, operational, and personal support tasks related to business requirements.
• Maintain confidentiality when handling company, employee, and management information.
• Ensure administrative matters are followed up promptly and completed accurately

Requirements

• Minimum 2–3 years of relevant administration, office management, or executive support experience.

• Valid Singapore Class 3A driving licence with a good driving record.

• Comfortable and confident driving in Singapore.

• Willing and able to travel with the Director when required.

• Good organisational and time-management skills.

• Responsible, reliable, proactive, and able to work independently.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office / Google Workspace and general administrative systems.

• Able to handle confidential information with discretion.

• Mandarin-speaking candidates are preferred, as the role requires communication and liaison with clients, suppliers, and business partners in China

• Candidates with experience handling MOM work passes, Employment Pass applications, visa applications, or government-related administrative processes will have an advantage.