Admin cum IT Executive (Japan MNC / 5 days work week/ AWS + VB) AL70

TRUST RECRUIT PTE. LTD.; Singapore; Sur place; SGD 40 000 - 67 000; Plein temps

Résumé du poste

TRUST RECRUIT PTE. LTD. is seeking a competent Office Administrator to provide day-to-day administrative support and oversee facilities management in our Singapore office.

You will handle visitor management, travel arrangements, procurement, IT-related tasks, and coordinate training and e-learning administration, ensuring smooth office operations.

Qualifications

• Minimum 2 years of office administration, facilities management or related functions.
• Diploma level education or equivalent in related fields is required.
• Basic knowledge of IT office concepts and tools.
• Proactive, adaptable with positive attitude and good communication skills.

Responsabilités

• Admin Support (70%): Manage visitors, access cards, hotel arrangements, courier services, office operations and events.
• Oversee stationery, pantry, vendor coordination, invoices, car leasing, fleet and 5S exercises.
• Assist in training sourcing, e-learning administration and reporting.

Connaissances

MS Excel

MS Word

PowerPoint

IT concepts

Formation

Diploma in Business Administration

Outils

SharePoint

Description du poste

About the role

This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & elearning administration activities, manage daily IT operations and assets and provides enduser technical support.

Key responsibilities

Admin Support (70%)

• Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries
• Manage hotel arrangement for visitors
• Assist with courier arrangement (overseas/local)
• Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination
• Quarterly replenishment of stationery, grocery, first aid items.
• Raise purchase requisition for non-trade purchases
• Verify non-trade invoices & upload for Accounts processing
• Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, invoices verification etc)
• Company car key monitoring
• Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration
• Assist in training sourcing and coordination
• Assist in e-learning course administration & reporting
• Manage office or company event setup and coordination
• Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.
• Manage Annual Workplace 5S exercise
• Manage sourcing and arrangement of festive gift hampers and farewell snacks.
• Weekly collection & distribution of letters from letterbox
• Assist in Fire Drills as a Fire Warden
• Manage name cards, envelopes printing, and company stamp indent
• Assist in other ad hoc duties as assigned

IT Support (30%)

• Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint
• Manage IT assets following the asset management lifecycle
• Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff
• Manage data protection and cyber security functions and ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses.
• Provide technical and administrative support for IT governance and operational initiatives
• Propose and implement information security measures to enhance operational IT functions
• Maintain and update IT policies, controls, and compliance monitoring systems
• Develop and update IT governance frameworks and policies
• Support the day-to-day management of IT infrastructure, systems, and operational processes
• Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters
• Manage IT training
• Assist in other ad hoc duties as assigned

About you

• Minimum of 2 years of office administration, facilities management or related functions.
• Minimum Diploma in Business Administration or related fields.
• Basic knowledge of IT office concepts.
• Good organizational and time management skills.
• Proactive, adaptable with positive attitude.
• Ability to work independently.
• Good communication skills.
• Meticulous and eye for details.
• Computer literate with Microsoft Excel, Words, PowerPoint.