Admin & IT Executive (Japanese MNC)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore invites a proactive Administrative and IT Support professional to join our team. The role splits 70% admin duties and 30% IT support, delivering seamless daily operations and user tech assistance.

You will handle reception, facilities, procurement, IT asset management, and end‑user support for MS Office and SharePoint across our teams, with opportunities to improve security and governance.

Qualifications

• Minimum Diploma in Business Administration or related field.
• At least 2 years of experience in office administration or facilities management.
• Basic knowledge of IT operations and end-user support.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Administrative support including visitor management, calls, and courier arrangements.
• Oversee office operations, facilities, pantry, and vendor coordination.
• Handle purchase requisitions, invoice verification, and payment coordination for non-trade purchases.
• Manage company vehicles, leasing, servicing, repairs, road tax, and related documentation.
• Coordinate IT end-user support for laptops, printers, mobile devices, MS Office and SharePoint.
• Maintain IT assets, software licences, and governance documentation.

Skills

IT support

Microsoft Office

Facilities management

Office administration

Education

Diploma in Business Administration

Tools

SharePoint

Microsoft Office Suite

Job description

Responsibilities

Administrative Support (70%)

• Manage visitors, incoming calls, courier arrangements, and hotel bookings.

• Oversee daily office operations, including cleanliness, pantry supplies, stationery, facilities maintenance, and vendor coordination.

• Handle purchase requisitions, invoice verification, and payment coordination for non-trade purchases.

• Manage company vehicles, leasing, servicing, repairs, road tax, and related documentation.

• Coordinate training, e-learning administration, company events, employee engagement initiatives, and festive activities.

• Maintain office records, name cards, company stamps, and stationery supplies.

• Coordinate workplace 5S activities and support fire drills as a Fire Warden.

• Perform other administrative duties as assigned.

IT Support (30%)

• Provide end-user technical support for laptops, printers, mobile devices, Microsoft Office, and SharePoint.

• Manage IT assets, software licences, and related documentation, including support for overseas offices.

• Support IT infrastructure, cybersecurity, data protection, and information security compliance.

• Maintain IT policies, procedures, and governance documentation.

• Assist with IT procurement, purchase requisitions, payment follow-ups, and IT training.

• Support IT operational improvements and other ad hoc duties as required.
  

Requirements

• Minimum Diploma in Business Administration or a related field.

• At least 2 years of experience in office administration, facilities management, or related functions.

• Basic knowledge of IT operations, end-user support, and office systems.

• Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
  

We regret only shortlisted candidates will be notified.

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