Office Administration Executive | Contract

APBA TG Human Resource Pte Ltd; Singapore; Sur place; SGD 31 000 - 47 000; Plein temps

Avantages offerts par ce poste

Government-linked environment

Résumé du poste

APBA TG Human Resource Pte Ltd is seeking an Office Administration Executive in Singapore to support facility management, office refurbishment projects, and general administrative operations. The role involves coordinating with stakeholders across multiple locations, managing day-to-day facilities tasks, and providing secretarial support for project meetings.

The contract spans 11 months and requires travel to multiple work locations in Singapore.

Qualifications

• Diploma in Business Administration, Facilities Management, Estate Management, Building Services or related discipline.
• Prior experience in facilities management, records management, administrative support, or office operations will be an advantage.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong organisational skills with high attention to detail.
• Good interpersonal, written, and verbal communication skills.
• Ability to manage multiple tasks and priorities effectively.
• Self-motivated, responsible, and able to work independently.
• Willingness to travel to multiple work locations across Singapore as required.

Responsabilités

• Manage day-to-day office facilities operations.
• Liaise with building management, vendors, and contractors on facility matters.
• Conduct routine inspections and follow up on maintenance requests.
• Provide administrative and secretariat support for meetings and projects.
• Support planning and coordination of office renovations and workplace improvements.

Connaissances

Organisational skills

Attention to detail

Interpersonal communication

Multitasking

Independent worker

Formation

Diploma in Business Administration, Facilities Management, Estate Management, Building Services

Outils

Microsoft Office

Description du poste

Office Administration Executive

We are looking for a proactive and organised Office Administration Executive to support facility management, office refurbishment projects, and general administrative operations. This role offers the opportunity to coordinate with stakeholders across multiple locations while ensuring smooth day-to-day administrative and facilities support.

The contract duration is 11 months.

Key Responsibilities

Facility & Office Operations

• Assist in the day-to-day management and maintenance of office facilities.

• Liaise with building management, vendors, and contractors on facility-related matters.

• Conduct routine inspections to ensure facilities are well-maintained and operational.

• Follow up on maintenance requests, repairs, and ongoing works.

• Monitor and elevate facility issues where necessary.

• Provide administrative support for facility management activities.

Office Improvement & Renovation Support

• Support the planning and coordination of office renovation and workplace improvement projects.

• Prepare internal communications and updates on project progress.

• Coordinate workspace moves and temporary staff relocations.

• Arrange for the disposal and movement of furniture, equipment, and office assets.

• Track project timelines, milestones, and deliverables.

• Provide administrative and secretariat support for meetings and engagement sessions.

Administrative Support

• Provide general administrative and operational support.

• Maintain records and documentation accurately.

• Assist with ad-hoc administrative tasks and projects as assigned.

Requirements

• Diploma in Business Administration, Facilities Management, Estate Management, Building Services, or a related discipline.

• Prior experience in facilities management, records management, administrative support, or office operations will be an advantage.

• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong organisational skills with high attention to detail.

• Good interpersonal, written, and verbal communication skills.

• Ability to manage multiple tasks and priorities effectively.

• Self-motivated, responsible, and able to work independently.

• Candidates must be willing to travel to multiple work locations across Singapore as required.

What We Offer

• Stable opportunity within a government-linked work environment.

• Exposure to facilities, office operations, and project coordination.

• Opportunity to work closely with internal stakeholders and external vendors.

• Dynamic role offering a mix of administrative, operational, and project-based responsibilities.

Working Hours

• Monday to Friday, office hours

Location

• Singapore