Admin & IT Executive (MNC)

TRUST RECRUIT PTE. LTD.; Singapore; Presencial; SGD 39.000 - 56.000; Jornada completa

Descripción de la vacante

TRUST RECRUIT PTE. LTD. is seeking an Admin Support professional who will split time between admin (70%) and IT support (30%) in our Singapore office.

You will manage visitors, hotel arrangements, courier services, and day-to-day office operations while providing basic IT assistance to end-users and maintaining IT assets. This role requires a Diploma in Business Administration and at least 2 years' relevant experience, with proficiency in MS Office.

Formación

• Minimum 2 years in office administration or facilities management.
• Diploma in Business Administration or related field required.
• Basic knowledge of IT concepts and end-user support.
• Proficient in Microsoft Excel, Word and PowerPoint.

Responsabilidades

• Greet visitors, manage access cards, and handle front-desk enquiries.
• Coordinate hotel arrangements for visitors and manage courier services.
• Oversee day-to-day office operations, supplies, pantry and vendor coordination.
• Raise purchase requests for non-trade items and verify invoices.
• Provide basic IT support to end-users and manage IT assets and licenses.
• Assist in IT governance, security policies and training coordination.
• Support ad hoc admin duties as required.

Conocimientos

Office administration

Facilities management

Basic IT concepts

Team coordination

Educación

Diploma in Business Administration

Herramientas

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

Descripción del empleo

Admin Support (70%), IT Support (30%)
MNC, 5days work

Admin Support (70%)

• Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries
• Manage hotel arrangement for visitors
• Assist with courier arrangement (overseas/local)
• Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination
• Quarterly replenishment of stationery, grocery, first aid items.
• Raise purchase requisition for non-trade purchases
• Verify non-trade invoices & upload for Accounts processing
• Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, raise PR, invoices verification etc)
• Company car key monitoring
• Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration
• Assist in training sourcing and coordination
• Assist in e-learning course administration & reporting
• Manage office or company event setup and coordination
• Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.
• Manage Annual Workplace 5S exercise
• Manage sourcing and arrangement of festive gift hampers and farewell snacks.
• Weekly collection & distribution of letters from letterbox
• Assist in Fire Drills as a Fire Warden
• Manage name cards, envelopes printing, and company stamp indent
• Assist in other ad hoc duties as assigned

IT Support (30%)

• Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint
• Manage IT assets following the asset management lifecycle
• Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff
• Manage data protection and cyber security functions and ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses.
• Provide technical and administrative support for IT governance and operational initiatives
• Propose and implement information security measures to enhance operational IT functions
• Maintain and update IT policies, controls, and compliance monitoring systems
• Develop and update IT governance frameworks and policies
• Support the day-to-day management of IT infrastructure, systems, and operational processes
• Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters
• Manage IT training
• Assist in other ad hoc duties as assigned

Requirements:

• Minimum of 2 years of office administration, facilities management or related functions.
• Minimum Diploma in Business Administration or related fields.
• Basic knowledge of IT office concepts.
• Computer literate with Microsoft Excel, Words, PowerPoint.

We regret only shortlisted candidates will be notified.