Office Administrator

PacificLight Energy Pte Ltd; Singapore; On-site; SGD 29,000 - 50,000; Full time

Benefits offered by this job

5-day work week

Company transport from Jurong East

Job summary

PacificLight Energy Pte Ltd is looking for an administrative assistant to support Senior Management, manage office operations, and coordinate travel and vendor activities. The role is based on Jurong Island and requires a reliable, proactive team player with strong English communication.

Responsibilities include handling office expenses, PPE procurement, reception support, and maintaining documents. Familiarity with SAP and MS Office is preferred; a 5-day work week with company transport is

Qualifications

• Good verbal and written communication in English.
• Strong interpersonal skills and teamwork.
• Reliable, proactive, responsible, resourceful and independent.

Responsibilities

• Provide administrative support to Senior Management staff.
• Manage office expenses and equipment including cleaners, pantry, supplies and photocopier.
• Coordinate internal/external dispatch and travel arrangements for staff and guests.
• Set up workstation with necessary name cards and staff passes for new joiners.
• Maintain document management system and perform reception duties as required.
• Assist in petty cash claims and vendor invoice scanning for SAP/CDMS uploads.

Skills

Communication in English

Team player

Proactive

Education

GCE O level or higher; diploma preferred

Tools

MS Office

Excel

Word

PowerPoint

SAP

Job description

Responsibilities:

• Provide support in company organized activities and events.
• Provide administrative support to Senior Management staff
• Manage the office expenses and equipment, i.e. office's cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad-hoc events/activities.
• Coordinate internal/external dispatch.
• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.
• Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)
• Prepare PR for admin requirements.
• Assist L&P on GRN posting for JI and JTC goods receipt.
• Assist for vendor's invoice scanning for SAP and CDMS uploading
• Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors
• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services
• Coordinate with vendor on the collection & delivery of bottled water, etc.
• Responsible for the issuance of lockers &bicycles.
• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass)
• Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company's standards and requirements.
• Coordinate lunch order for staff based in Jurong Island when required.
• Prepare and submit periodic reports such asattendance report, etc.
• Assist in petty cash claims.
• Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)
• Coordinate meetings. (both via teleconference and in person)
• Maintain document management system.
• To provide support for reception duties as and when required
• Handle other ad-hoc duties as assigned.

Requirements:

• GCE 'O' level and above, preferably with diploma in any discipline.
• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Proficient in MS Office especially Excel, Word and PowerPoint.
• Strong Integrity, good working attitude, hardworking, willing to work in Jurong Island.
• Reliable, proactive, responsible, resourceful and independent.
• Good interpersonal skills and a team player.
• Willing to learn and take up new challenges in a fast-paced environment.
• Preferably familiar with SAP

Others:

• 5-daywork week
• Company transport provided from Jurong East