Executive Assistant to VP — Strategic Admin & Coordination

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 67,000 - 78,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an Executive Assistant to the Vice President on a 12-month contract. You will provide comprehensive administrative support, manage the VP's calendar, coordinate meetings and travel, and assist with budget and procurement tasks.

The role emphasizes discretion, professionalism, and the ability to handle confidential information while coordinating with senior leadership and stakeholders to drive strategic initiatives.

Qualifications

• Diploma or degree in business/admin/communications or related field.
• Proven experience as Executive/Personal Assistant or similar support to senior management.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Word, Excel).
• Experience coordinating meetings, events and travel arrangements.

Responsibilities

• Manage and coordinate the Vice President's calendar, meetings and appointments.
• Arrange travel bookings, accommodation and itineraries.
• Prepare presentations, reports, business correspondence, and meeting materials.
• Process expense claims and support budget tracking and invoice administration.
• Provide day-to-day administrative support to ensure smooth operations.
• Organize meetings, prepare agendas, attend meetings and record minutes.
• Track action items and follow up with stakeholders.
• Assist with materials for management reviews and presentations.
• Coordinate internal meetings, workshops, offsite sessions and corporate events.
• Manage logistics for physical and virtual meetings and liaise with vendors.

Skills

Microsoft Office

Meeting coordination

Travel arrangements

Confidentiality

Communication skills

Education

Diploma or Degree in Business Administration/Management/Communications

Tools

Outlook

PowerPoint

Word

Excel

Job description

PERSOL Singapore Pte Ltd is seeking an Executive Assistant to the Vice President on a 12-month contract. You will provide comprehensive administrative support, manage the VP's calendar, coordinate meetings and travel, and assist with budget and procurement tasks.

The role emphasizes discretion, professionalism, and the ability to handle confidential information while coordinating with senior leadership and stakeholders to drive strategic initiatives.