Events Logistics Operation & Procurement Executive

Nanyang Inc Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Nanyang Inc is seeking an organised Events Logistics Operations & Procurement Executive to keep our jobs running smoothly. You will coordinate jobs, manage daily operations and ensure accurate job details across Sales, Project, Operations and Warehouse teams.

From sourcing suppliers and negotiating terms to preparing purchase orders and handling inquiries, you will play a hands-on role with training provided for newcomers.

Qualifications

• Minimum GCE ‘O’ Level or equivalent.
• Organised, detail-oriented and comfortable handling several tasks at a time.
• A clear communicator who enjoys working with colleagues and suppliers from different backgrounds.
• Able to communicate and write clearly in English.
• Willing to take initiative, follow up on outstanding matters and work independently.
• Comfortable working in a fast-paced event environment.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ideally, at least 2 years of experience in administration, operations coordination or purchasing.

Responsibilities

• Coordinate jobs and daily operations: Prepare and issue confirmed job orders to the Warehouse team; Check equipment quantities, stock availability and logistics requirements with the relevant teams; Coordinate with Sales, Project, Operations and Warehouse teams so everyone has clear and accurate job details; Help ensure equipment, materials and manpower are ready for upcoming jobs; Assist with daily manpower planning and operations schedules.

Skills

Organised

Detail-oriented

Clear communicator

Independence

Education

GCE O Level

Tools

Excel

Word

Microsoft Office

Job description

Event Logistics Operation & Procurement Executive

Enjoy organising, coordinating and getting things done? Join our team!

At Nanyang Inc, we provide tentages, event equipment and infrastructure that bring events to life across Singapore. We are looking for an organised and proactive Operations & Procurement Executive to help keep our jobs running smoothly—from preparing job orders to coordinating resources and sourcing materials.

You will work closely with our Sales, Project, Operations and Warehouse teams in a hands-on role with plenty of opportunities to learn.

What You’ll Do

Coordinate jobs and daily operations

• Prepare and issue confirmed job orders to the Warehouse team.
• Check equipment quantities, stock availability and logistics requirements with the relevant teams.
• Coordinate with Sales, Project, Operations and Warehouse teams so everyone has clear and accurate job details.
• Help ensure equipment, materials and manpower are ready for upcoming jobs.
• Assist with daily manpower planning and operations schedules.

Support our Sales and Project teams

• Provide administrative and coordination support.
• Help prepare and submit safety documents and permit applications to the relevant authorities when required.
• Attend to customer enquiries by phone and email, and direct them to the appropriate team.

Handle purchasing and supplier coordination

• Monitor and arrange replenishment of warehouse materials and supplies.
• Source suppliers, compare quotations and recommend suitable options based on price, quality and delivery.
• Prepare purchase orders and confirm orders with suppliers.
• Communicate project requirements, drawings and layouts clearly to suppliers.
• Negotiate prices, payment terms and delivery arrangements.
• Follow up on purchases to ensure items arrive on time.
• Assist with management reports and other duties as assigned.

What We’re Looking For

• Minimum GCE ‘O’ Level or equivalent.
• Organised, detail-oriented and comfortable handling several tasks at a time.
• A clear communicator who enjoys working with colleagues and suppliers from different backgrounds.
• Able to communicate and write clearly in English.
• Willing to take initiative, follow up on outstanding matters and work independently.
• Comfortable working in a fast-paced event environment.
• Proficient in Microsoft Office, particularly Excel and Word.
• Ideally, at least 2 years of experience in administration, operations coordination or purchasing.

New to the industry? We welcome entry-level applicants who are willing to learn. Training will be provided.