Event Operations Executive

SKYY DESIGN WORKSHOP PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading design firm in Singapore is seeking a detail-oriented candidate for project management. Responsibilities include managing tender submissions, conducting contract negotiations, and ensuring compliance with project requirements. The ideal candidate will possess strong communication skills, problem-solving abilities, and prior project management experience. We offer a friendly work environment, flexible arrangements, and a 5.5 days work week, along with competitive benefits, including medical and transportation reimbursements.

Benefits

Flexible working arrangement

Medical and dental reimbursement

Staff pantry

Commission based on net profit

Career advancement opportunities

Qualifications

• Experience in preparing tender bidding responses.
• Ability to analyze contracts and ensure compliance.
• Visiting client sites and communicating with stakeholders.

Responsibilities

• Prepare and provide responses for tender submissions.
• Manage contractual claims to protect commercial interests.
• Lead complex contract negotiations and manage changes.
• Lead contract negotiations and manage changes.
• Prepare progress and final accounts for contractors.

Skills

Good communication skills

Conflict management

Strong sense of responsibility

Proficiency in MS Office

Good with numbers

Independent and positive attitude

Familiar with MS applications

Proficiency in Mandarin

Education

Prior project management experience (1-3 years)

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Job Description

• Prepare and provide responses for tender bidding, submission of relevant costs spreadsheets and profitability analysis.
• Managing contractual claims to protect commercial interest.
• Prepare requests for proposals for distribution to vendors.
• Analyze all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
• Ensure that contracts are executed in accordance with guidelines.
• Analyze a contract’s risk to the business.
• Visit client sites and meet with business partners.
• Communicate contract implementation to team members and other internal stakeholders.
• Lead complex contract negotiations and manage all changes and addendums to existing contracts.
• Ensure that all raw material used meets the specified requirements.
• Prepare reports on the status of contracts for the Management
• Establish margins for overheads and profits in tender sums.
• Drive cost planning and control.

Administrative works

• Communicate payment regime to relevant stakeholders.
• Attend project meetings.
• Prepare valuations for interim payments and/or recommendation for payment to contractors, specialists and sub-contractors including recommendations for payment.
• Measure variation of cost claims.
• Prepare final accounts and/or relevant pricing variations.

Team Management

• Establish good working rapport with colleagues, to improve work processes, productivity and hit rate of tenders.
• Ensure that team members have a complete understanding of the project scope of works.
• Conduct/participate at briefings and regular meetings.

Requirement

• Good communication skill is needed for discussion with both internal and external members, such as the sales, designer, production, operations, subcontractor, and suppliers.
• Familiar with the use of MS applications, such as Words, Excel, PowerPoint, and Outlook
• Conflict management and problem-solving abilities.
• Independent, positive attitude, strong sense of responsibility.
• Prior project management experience is preferred (1-3yrs)
• Good with numbers which will be meant for computing costing and on-site measurement.
• Knowledge in filing system and processes
• Proficiency Mandarin is an advantage.

Benefits

• 5.5 days’ work week (weekend attendance only when required)
• 2% commission based on the net profit value.
• Staff pantry
• Medical, dental, transportation ($200- $300), and mobile phone bill ($50) reimbursement
• Friendly and conducive environment
• Flexible working arrangement
• Clear career advancement
• Join Skyy Design Workshop to realize your true potential!
• Kindly email your resume/CV to [e-mail] and attention to HR Manager.