Event Coordination Specialist (6 months)

Ambition Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Event Coordination Specialist for a 6-month contract. The role includes serving as the main point of contact for clients regarding event logistics, managing data entry, and ensuring compliance with timelines and guidelines. Ideal candidates will demonstrate strong relationship management skills and have experience in logistics or event coordination. Candidates are encouraged to submit their resumes in MS Word format to the specified contact.

Qualifications

• Experience in event coordination or logistics management.
• Proficient in managing client relationships effectively.
• Strong attention to detail for accurate data entry.

Responsibilities

• Serve as the primary point of contact for clients and partners regarding event logistics.
• Manage data entry for events and ensure timely document submission.
• Coordinate inquiries and monitor event timelines for compliance.

Skills

Client Coordination

Relationship Management

Data Management

Project Management

Process Improvement

Job description

Event Coordination Specialist (6 months)

• Serve as the primary point of contact for clients and external partners regarding event-related logistics.
• Facilitate and maintain effective working relationships with internal teams across various functions.
• Manage accurate and timely data entry for events in the relevant systems.
• Ensure required documents are submitted correctly and within established deadlines.
• Initiate payments to external contributors shortly after event completion.
• Coordinate, track, and respond to escalated inquiries within agreed service levels.
• Monitor event timelines throughout the service lifecycle to ensure compliance with key deadlines.
• Provide system access to clients and partners and act as the first point of escalation for related issues.
• Ensure clients and external partners are informed about relevant policies, procedures, and guidelines.
• Review and approve or reject travel-related requests based on policy and budget considerations.
• Monitor itineraries to ensure expenses are allocated correctly and remain within budget.
• Recommend improvements to processes and systems to enhance logistics efficiency and user experience.
• Suggest updates to guidelines and templates to strengthen support for clients and partners across multiple languages.
• Prepare for and oversee inspection or audit-related events, coordinating with multiple stakeholders to ensure timely delivery.
• Contribute to cross‑functional projects by representing the operations perspective and providing process and system insights.
• Lead initiatives aimed at improving process efficiency and system capability within event logistics.

Interested applicants please send your resume in MS Word format and attention to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117