Executive Assistant

ROBERT HALF INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A multi-national company in the technology sector is seeking an Executive Assistant to provide comprehensive secretarial and administrative support to the CEO. Key duties include managing calendars, organizing travel, coordinating meetings, and safeguarding confidential information. The ideal candidate should have a diploma or certification and at least 7 years of experience in similar roles. Strong communication skills and discretion handling sensitive matters are required. This position is based in Singapore.

Qualifications

• At least 7 years of relevant experience in an Executive Assistant / Personal Assistant role.
• Demonstrated good communication skills.
• Prior experience supporting senior management in calendar management.

Responsibilities

• Deliver extensive secretarial and administrative support to the CEO.
• Manage calendars and emails.
• Organize complex travel schedules and process visa applications.

Skills

Microsoft

Calendar Management

Microsoft Excel

Travel Arrangements

Good Communication Skills

Administrative Support

Education

Diploma or Private Secretarial Certificate

Job description

The Company

A multi-national company in the technology industry is currently seeking an Executive Assistant to join their dynamic team.

The Role

The position entails delivering extensive secretarial and administrative support to the CEO, which includes managing his calendars and emails. The ideal candidate has a solid background in organizing complex travel schedules and processing visa applications, ensuring strict compliance with the company’s policies on travel and expenses. This involves planning travel itineraries, securing necessary approvals, and coordinating travel arrangements, as well as timely submission of expense reports.

The role also requires significant involvement in arranging logistics for both internal and external meetings. Handling and safeguarding confidential information is a critical aspect of the job, alongside establishing and keeping an efficient filing system. The candidate is also expected to take charge of and seamlessly manage ad-hoc projects, overseeing every phase from initiation to completion.

Your Profile

You should possess a Diploma or Private Secretarial Certificate with at least 7 years of relevant experience in an Executive Assistant / Personal Assistant role. You should demonstrate good communication skills and have prior experience supporting senior management in calendar management, travel arrangements, meeting coordination, and handling confidential information with discretion.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13348587, by clicking the apply button. Please note that only short-listed candidates will be contacted.

EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Tell employers what skills you have

• Microsoft
• Calendar Management
• Microsoft Excel
• Travel Arrangements
• Arranging
• Calendar Planning
• Compliance
• Good Communication Skills
• Administrative Support
• Calendaring

Create a job alert for this search