Engineering Support Executive

Mitsubishi Electric Asia Pte Ltd; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

Mitsubishi Electric Asia Pte Ltd is seeking an Engineering Support Executive to provide comprehensive administrative, commercial, and documentation support for ongoing engineering projects and maintenance contracts. You will coordinate project costing, claims, purchasing, invoicing, contract renewals, and reporting to ensure smooth departmental operations.

The role requires a Diploma or Degree in Business Admin or Engineering, 1–3 years of relevant experience, and proficiency in Microsoft Office

Qualifications

• Strong organisational and coordination skills with attention to detail.
• Experience in accounts administration, project costing, or contract administration is preferred.

Responsibilities

• Provide admin and commercial support for projects and maintenance contracts.
• Prepare monthly progress claims, project cost reports, and related docs.
• Monitor contract renewals, outstanding payments, A&A works and variation orders.
• Process vendor invoices and prepare sales orders.
• Prepare docs for customer/vendor account creation for Project, Maintenance, and Solutions.
• Coordinate docs for parts purchases and service activities for the maintenance team.
• Prepare operating and maintenance manuals and related docs for submission and service needs.
• Maintain accurate records of project and maintenance documentation.
• Act as department document controller, handling and protecting sensitive docs.

Skills

Organisational skills

Coordination

Attention to detail

Education

Diploma or degree in Business Administration or Engineering

Tools

Microsoft Office

SAP

Job description

Job Summary

We are seeking a detail-oriented and organised Engineering Support Executive to provide administrative, commercial, and documentation support for ongoing engineering projects and maintenance contracts. The role involves coordinating project costing, claims, purchasing, invoicing, contract renewals, and reporting to ensure smooth and efficient departmental operations.

Responsibilities

• Provide administrative and commercial support for ongoing projects and maintenance contracts.

• Prepare monthly progress claims, project cost reports, and related documentation.

• Monitor maintenance contract renewals, outstanding payments, A&A works, and variation orders.

• Process vendor invoices and prepare sales orders.

• Prepare documentation for customer and vendor account creation for the Project, Maintenance, and Solutions sections.

• Coordinate documentation for parts purchases and service-related activities to support the maintenance team.

• Prepare operating and maintenance manuals and other required documentation for customer submission, parts purchases, and service team requirements.

• Maintain accurate and complete records of project and maintenance documentation.

• Act as the department document controller, ensuring the proper handling, tracking, and confidentiality of sensitive documents.

Requirements

• Diploma or Degree in Business Administration, Engineering, or a related discipline.

• 1 to 3 years of experience in accounts administration, project costing, project coordination, or contract administration, preferably in the engineering sector.

• Candidates without direct experience but with relevant engineering sector exposure are welcome to apply.

• Experience in coordinating engineering projects, managing documentation, supporting tenders, and understanding technical drawings and building systems will be an advantage.

• Proficient in Microsoft Office; experience with SAP is preferred.

• Strong organisational and coordination skills, with attention to detail.