Document Controller (Tuas - NEA IWMF EPC1)

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction engineering firm in Singapore is seeking a Document Control Specialist to manage all project documents and ensure timely delivery according to the filing system. The ideal candidate will have at least 3 years of experience in document control within the construction sector, proficient in MS Office, and possess excellent interpersonal and communication skills. Familiarity with Aconex and Newforma is preferred. This role requires a self-motivated team player who is results-oriented.

Qualifications

• Minimum 3 years experience of Document Control in the construction industry.
• Proficient in using MS Office for document management.
• Knowledge of document control software like Aconex and Newforma is preferred.

Responsibilities

• Manage all documents for the project(s).
• Ensure all documents are organized according to Project Filing Code.
• Maintain and update the project database.
• Check conformity and accuracy of each incoming document.
• Generate various document control reports as required.

Skills

Proficient in MS Office

Good interpersonal skills

Effective communication skills

Knowledge of Aconex

Knowledge of Newforma

Self-motivated

Education

Minimum GCE O Level

Job description

Responsibilities

• Manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintain and update the database
• Ensure all incoming and outgoing correspondences / drawings / documents reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person
• Review each document for conformity and accuracy
• Keep all project documents orderly, complete and categorized for easy accessibility to specific records and projects
• Ensure delivery and receipt of all documents by deadlines
• Make sure that controlled copies of latest approved documents are given to the appropriate staff
• Maintain an updated record of all approved documents and their distribution clearly
• Generate various document control reports as required

Requirements

• Minimum GCE O level
• Minimum 3 years experience of Document Control in Construction industry
• Proficient in MS Office
• Good Knowledge of Aconex & Newforma is preferred
• Good interpersonal and communication skills
• Self-motivated team player who is result oriented and independent