Document Controller, Telecom

Semco Maritime; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Semco Maritime Singapore seeks a highly organized Document Controller to support our Technology Solutions team in delivering telecom and IT projects for the oil and gas sector. You will manage documentation, ensure accuracy, and liaise with project teams and clients to meet requirements.

The role requires at least 3 years of document control experience, proficiency in Microsoft Office, and a working knowledge of document management systems; AutoCAD knowledge is a plus in a fast-paced environment.

Qualifications

• Minimum GCE A-Level qualification.
• At least 3 years of document control experience.
• Experience with document management systems or databases is advantageous.
• Proficient in Microsoft Office applications.
• Knowledge of AutoCAD is preferred but not mandatory.
• Excellent organizational, coordination, and communication skills.
• Strong sense of urgency in fast-paced environment.

Responsibilities

• Manage and maintain project documentation and records.
• Establish and maintain document filing structures for each project upon project award.
• Coordinate closely with HQ teams on documentation processes and program updates.
• Liaise with Project Managers, Engineers, clients, and other stakeholders to ensure document requirements are met.
• Verify document identification details, including document numbers, revision numbers, and page numbering.
• Identify and rectify document control discrepancies and errors.
• Perform quality checks on incoming and outgoing documents to ensure compliance with project and client requirements.
• Upload and download project documents as required.
• Monitor document submission schedules and coordinate submissions with Project Managers.
• Handle document submissions to clients and maintain submission records.
• Generate and distribute document control status reports to project teams.

Skills

Organizational skills

Coordination

Communication skills

Education

GCE A-Level

Tools

Microsoft Office

AutoCAD (preferred)

Job description

Are you an experienced Document Controller, Telecom ready to leave your mark on the global energy industry? Join our Technology Solutions team in Singapore! As a leading Telecom System Integrator (TSI) with 40 years of experience in EPCI communication and IT solutions for Oil & Gas, we offer you the chance to join a dedicated Project Engineering department where your work truly makes a difference.

Do you thrive in a fast-paced environment and enjoy supporting multiple projects? Are you detail-oriented and possess excellent administrative skills? If so, we want to hear from you!

About The Role

We are seeking a highly organized and motivated Document Controller, Telecom to join our dynamic team. In this role, you will play a vital role in supporting our Senior Manager, Project Execution ensuring the smooth execution of projects and commissioning activities from start to finish.

Key Responsibilities

• Manage and maintain project documentation and records.
• Establish and maintain document filing structures for each project upon project award.
• Coordinate closely with HQ teams on documentation processes and program updates.
• Liaise with Project Managers, Engineers, clients, and other stakeholders to ensure document requirements are met.
• Verify document identification details, including document numbers, revision numbers, and page numbering.
• Identify and rectify document control discrepancies and errors.
• Perform quality checks on incoming and outgoing documents to ensure compliance with project and client requirements.
• Upload and download project documents as required.
• Monitor document submission schedules and coordinate submissions with Project Managers.
• Handle document submissions to clients and maintain submission records.
• Generate and distribute document control status reports to project teams.

Qualifications & Experience

• Minimum GCE 'A' Level qualification.
• At least 3 years of document control experience.
• Experience working with document management systems or databases is advantageous.
• Proficient in Microsoft Office applications.
• Knowledge of AutoCAD is preferred but not mandatory.
• Excellent organizational, coordination, and communication skills.
• Strong sense of urgency and ability to work effectively in a fast-paced environment.