Document Controller

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Hanwha Offshore Singapore is seeking a Document Controller to manage project documentation lifecycle. You will upload, issue, and organize drawings and reports, maintain filing systems, and support client and contractor communications.

The role requires 2–3 years in document control within FPSO, Oil & Gas, offshore sectors, and proficiency with MS Office and document management systems. Diploma or O-level is required.

Qualifications

• Diploma or GCE 'O' level is required.
• 2–3 years of document control experience in FPSO, Oil & Gas, Offshore, Marine, Shipyard, EPC or engineering.
• Proficient with MS Office and document management systems.
• Familiar with drawings, specifications, procedures and vendor documents.

Responsibilities

• Upload and issue all project drawings, documents and TQRs to maintain project records.
• Update reports and registers, prepare submissions, and issue transmittals to clients and contractors.
• Download and update incoming client documents including drawings, TQR replies and acknowledgements.
• Stamp, rename scanned copies, file documents, and support Lead Document Controller.
• Prepare and revise drawings and documents transmitted to clients and contractors for accuracy.
• Update manpower records to reflect current project staffing.
• Organize and maintain electronic filing systems at the latest revision stage.
• Ensure the project deliverable register is updated with latest document revisions.
• Upload project-specific documents to shared folders for team collaboration.

Skills

Document control

MS Office

Attention to detail

Organizational skills

Education

Diploma / O-Level

Tools

Document management systems

Job description

Company Overview

Hanwha Offshore Singapore is a global contractor specializing in engineering, procurement, fabrication, construction, and commissioning of offshore topside modules for FPSOs, FSOs, FLNGs, and FSRUs, with expertise in onshore module fabrication and piping solutions for energy projects.

Job Summary

You will manage project document control by uploading, issuing, updating, and organizing drawings and reports to ensure accurate and timely communication with clients, contractors, and internal teams.

Responsibilities

Upload and issue all incoming and outgoing project drawings, documents, and TQRs to maintain accurate project records

Update reports and registers, prepare submissions, and issue transmittals to clients and contractors to ensure smooth project communication

Download and update incoming client documents including drawings, TQR replies, submission reviews, and acknowledgements for proper tracking and reference

Stamp, rename scanned copies, file documents, and perform other tasks as assigned by the Lead Document Controller to maintain document integrity

Prepare and revise drawings and documents transmitted to clients and contractors to ensure accuracy and compliance

Update manpower records to reflect current project staffing status

Organize and maintain electronic filing systems at the latest revision stage for easy access and retrieval

Ensure the project deliverable register is updated with the latest document revisions to track project progress

Upload project-specific documents to shared folders for staff review and reference to support team collaboration

Requirements

Diploma or GCE 'O' level

Minimum 2-3 years of document control experience, preferably in FPSO, Oil & Gas, Offshore, Marine, Shipyard, EPC, or Engineering industries.

Proficient in Microsoft Office applications and document management systems.

Familiar with engineering and project documentation such as drawings, specifications, procedures, and vendor documents.

Strong organizational skills with high attention to detail and accuracy.