Project Document Controller

SHEFFIELD ENERGY PTE. LTD.; Singapore; On-site; SGD 39,000 - 67,000; Full time

Job summary

Sheffield Energy PTE. LTD. is seeking a Project Document Controller to support engineering projects in Singapore. You will manage drawings, technical documentation, inspection reports, and approval records while coordinating with site teams.

The role requires a diploma in a related field, at least 2 years in document control or project administration, strong Excel, Word, Outlook skills, and the ability to handle multiple tasks with excellent communication.

Qualifications

• Diploma qualification in Business Administration, Engineering Administration, or a related field.
• Minimum 2 years of experience in document control, project administration, site administration, or a similar support role.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and document management skills with experience handling engineering drawings, technical documentation, inspection reports, approval records, and project correspondence.
• Good communication and coordination skills.
• Detail-oriented and able to manage multiple tasks simultaneously.
• Strong conversational and interpersonal skills.

Responsibilities

• Engineering Drawings management and follow-up.
• FAT Reports.
• Inspection Report handling.
• Documents Register & Approval Records.
• Follow-up and reminders for pending documents.
• Equipment drawings and technical data/documentation.
• Outstation service engineer SY entries.
• BD visitor arrangements and coordination.
• Visitor records and MOM for meetings.
• Food/Flight & Hotel arrangements for team.
• Team vacation records.
• MOM meetings for daily site work.
• Collection and filing of service reports.
• Preparation of Site Work Done Reports.
• Preparation/coordination of DDOs for local vendors.
• Contract VO entries and maintaining the Excel register.
• Maintaining the OFE list.
• Updating Excel with location of delivered spares.
• Good Gate Pass arrangements and coordination.
• Site photographs.
• Service engineer reports.
• Contract change of job scope.
• Claims & supporting documents for team.
• Vendors WPS or Material Cert record keeping.

Skills

Organizational skills

Documentation management

Communication & coordination

Detail orientation

Education

Diploma in Business Administration/Engineering Administration

Tools

Microsoft Office

Excel

Word

Outlook

Job description

On behalf of our client who is a key leader in the energy sector, we're seeking qualified candidates for the role of Project Document Controller.

Job Responsibilities:

Project Document Control Related Responsibilities:

• Engineering Drawings management and follow-up
• FAT Reports
• Inspection Report
• Documents Register & Approval Records
• Follow-up and reminders for pending documents
• Equipment drawings
• Technical data/documentation
• Outstation service engineer SY entries
• BD visitor arrangements and coordination
• Visitor records
• MOM for meetings
• Food/Flight & Hotel arrangement for Team
• Team Vacation record

Site Document Control Responsibilities:

• MOM meeting for daily site work
• Collection and filing of service reports
• Preparation of Site Work Done Reports
• Preparation/coordination of DDOs for local vendors
• Contract VO entries and maintaining the Excel register\
• Maintaining the OFE list
• Updating Excel with location of delivered spares
• Good Gate Pass arrangements and coordination
• Site Photographs
• Service Engineer reports
• Contract Change of job scope
• Claim & supporting documents for Team
• Vendors WPS or Material Cert record keeping.

Job Requirements:

• Diploma qualification in Business Administration, Engineering Administration, or a related field.
• Minimum 2 years of experience in document control, project administration, site administration, or a similar support role, preferably within engineering, construction, marine, oil & gas, or industrial environments.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
• Strong organizational and document management skills with experience handling engineering drawings, technical documentation, inspection reports, approval records, and project correspondence.
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks simultaneously
• Strong conversational and interpersonal skills

Only shortlisted candidates will be notified. We apologise for any inconvenience caused.