Document Controller, Telecom

Semco Maritime A/S; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Semco Maritime A/S in Singapore seeks an experienced Document Controller, Telecom to support our Project Execution team. You will manage project documentation, coordinate with HQ and project managers, and ensure timely submission and quality checks across activities.

The role requires strong organizational and communication skills, proficiency in MS Office, and familiarity with document management systems in a fast-paced energy industry setting.

Qualifications

• At least 3 years of document control experience.
• Proficient in Microsoft Office applications.
• Experience with document management systems is advantageous.
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Manage and maintain project documentation and records.
• Establish and maintain document filing structures for each project upon project award.
• Coordinate with HQ teams on documentation processes and program updates.
• Liaise with Project Managers, Engineers, clients and other stakeholders to ensure document requirements are met.
• Verify document identification details, including numbers and revision/page numbering.
• Identify and rectify document control discrepancies and errors.
• Perform quality checks on incoming and outgoing documents for compliance.
• Upload and download project documents as required.
• Monitor submission schedules and coordinate with Project Managers.
• Submit documents to clients and maintain submission records.
• Generate and distribute document control status reports.

Skills

Excellent organizational skills

Coordination

Communication skills

Detail-oriented

Ability to work in fast-paced env

Tools

Microsoft Office

AutoCAD

Document management systems

Job description

Are you an experienced Document Controller, Telecom ready to leave your mark on the global energy industry?

Join our Technology Solutions team in Singapore! As a leading Telecom System Integrator (TSI) with 40 years of experience in EPCI communication and IT solutions for Oil & Gas, we offer you the chance to join a dedicated Project Engineering department where your work truly makes a difference.

Do you thrive in a fast-paced environment and enjoy supporting multiple projects? Are you detail-oriented and possess excellent administrative skills? If so, we want to hear from you!

About the Role:

We are seeking a highly organized and motivated Document Controller, Telecom to join our dynamic team. In this role, you will play a vital role in supporting our Senior Manager, Project Execution ensuring the smooth execution of projects and commissioning activities from start to finish.

Key Responsibilities

• Manage and maintain project documentation and records.
• Establish and maintain document filing structures for each project upon project award.
• Coordinate closely with HQ teams on documentation processes and program updates.
• Liaise with Project Managers, Engineers, clients, and other stakeholders to ensure document requirements are met.
• Verify document identification details, including document numbers, revision numbers, and page numbering.
• Identify and rectify document control discrepancies and errors.
• Perform quality checks on incoming and outgoing documents to ensure compliance with project and client requirements.
• Upload and download project documents as required.
• Monitor document submission schedules and coordinate submissions with Project Managers.
• Handle document submissions to clients and maintain submission records.
• Generate and distribute document control status reports to project teams.

Qualifications & Experience

• At least 3 years of document control experience.
• Experience working with document management systems or databases is advantageous.
• Proficient in Microsoft Office applications.
• Knowledge of AutoCAD is preferred but not mandatory.
• Excellent organizational, coordination, and communication skills.
• Strong sense of urgency and ability to work effectively in a fast-paced environment.

Semco Maritime is an international engineering and contracting company with 2,300 employees and 40 years of dedication rooted in both the conventional energy sector and the offshore wind industry. This puts us in a unique position to bridge today's and tomorrow’s solutions, constantly seeking clever and pragmatic ways to realise global energy ambitions. We do this through comprehensive project management across all phases of energy projects together with world-leading partners across the globe.