Document Controller

Arcadis; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Arcadis in Singapore is seeking an experienced Document Controller to support SEA regional projects. The role focuses on logging, filing, RFIs, submittals, and document distribution within a multi-discipline team on state-of-the-art manufacturing facilities.

The ideal candidate has at least 2 years in records management, a qualifying certificate, strong MS Office skills, and a keen eye for detail, enabling effective document control and reporting within a fast-paced environment.

Qualifications

• At least 2 years' experience in records management and/or construction records management.
• Requires a certificate or its equivalent and at least 4 years of experience in the field or in a related area.
• Proficient in MS Office applications; Outlook, Word, Excel and Access
• Some knowledge of records management principles and procedures.
• Ability to handle high volume of in-coming and out-going documents.
• Ability to complete tasks and meet turnaround time schedules.
• Strong data entry skills with an eye for details and accuracy.

Responsibilities

• Log and file project related documents.
• Receive and process RFIs and Submittals.
• Distribute project drawings per the Document Distribution Matrix.
• Maintain document tracking system for confidential and non-confidential documents.
• Familiar with CMP Document Control Section and SOP from training by Document Control Lead.
• Familiar with standard concepts, practices, and procedures within document control or construction document control field.
• Follow instructions, workflows, and procedures.
• Make recommendations for potential improvements.
• Ensure security of documentation and information handling guidelines.
• Plan and complete tasks with minimal supervision.

Skills

Attention to detail

Multi-tasking

Communication skills

Data entry

Education

Certificate or equivalent

Tools

MS Office (Outlook)

Excel

Word

Access

Job description

Arcadis Group is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. With sustainability at the heart of everything we do, our focus is on maximizing our impact aimed at improving quality of life. The solutions we develop, address important societal challenges around resilience, places, and mobility. Leveraging data and technology, we have the capabilities and services to meet client demands driven by global trends such as urbanization, climate change, digitalization, evolving stakeholder expectations and potential unforeseeable events.

With over 36,000 people, in over 70 countries, dedicated to improving quality of life, a career at Arcadis Group is truly rewarding with excellent benefits and opportunities to develop your technical and professional development.

What are we looking for?

Arcadis has an excellent opportunity for an experienced a Document Controller with a solid background in construction support to join our growing team based in Singapore to support SEA regional projects. Our team is growing, and we are recruiting a Document Control professional to work as part of a multi-discipline, highly interactive and coordinated team focused on projects including semiconductor manufacturing, data Centre facilities, and other state of the art manufacturing facilities. The doc control function is central to our success. In this role you will be reporting to the Document Control Lead/ Manager. This team is a fantastic place for a doc control professional to take their career to new heights. The ideal candidate will be a self-motivated individual with strong communication and organizational skills.

Job Scope:

Responsibilities shall include but are not limited to:

• The Document Control Representative will be responsible for logging and filing project related document.
• The Doc Control Rep will receive and process RFI's and Submittals.
• The Doc Control Rep will receive and distribute project drawings per the Document Distribution Matrix.
• Files, audits, receives, distributes, tracks, and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
• Familiar with CMP Document Control Section and the Document Control SOP from training by Document Control Lead.
• Familiar with standard concepts, practices, and procedures within document control or construction document control field.
• Follows instructions, workflows, and procedures.
• Makes recommendations of potential improvements.
• Familiar with security of documentation or understanding of information security guidelines.
• Strong eye for detail and ability to work through issues without supervision
• Relies on experience and judgment to plan and accomplish goals.
• Performs a variety of tasks and strong multi-tasking skills.
• Assistance in tracking and reporting of indicator programs (sponsors, tool closeouts, forecasts, incident investigation reports, leading safety indicators, lagging safety indicators, etc.
• Relies on experience and judgment to plan and accomplish goals.
• Performs a variety of tasks and strong multi-tasking skills.

Job Requirements:

• At least 2 years' experience in records management and/or construction records management.
• Requires a certificate or its equivalent and at least 4 years of experience in the field or in a related area.
• Proficient in MS Office applications; Outlook, Word, Excel and Access
• Some knowledge of records management principles and procedures.
• Ability to handle high volume of in-coming and out-going documents.
• Ability to complete tasks and meet turnaround time schedules.
• Strong data entry skills with an eye for details and accuracy.