Senior Project Document Controller

ELSA; Singapore; On-site; SGD 78,000 - 100,000; Full time

Job summary

ELSA is seeking a Senior Project Document Controller for an Oil & Gas project in Singapore, with frequent shipyard attendance. The 6‑month contract focuses on controlling all project documents and maintaining MDRs and registers.

You will receive, register, distribute, and track documents, manage transmittals, support Class submissions, and provide status dashboards to the Project Management Team. Travel to shipyards in Singapore is required.

Qualifications

• Minimum 5 years of experience in document control within EPC, shipyard, marine, offshore, oil & gas, or heavy industrial projects.
• Proven experience managing project documentation throughout the full project lifecycle, from engineering and construction through to commissioning and final handover.
• Strong experience in maintaining Master Document Registers (MDR), engineering registers, drawing registers, vendor document registers, and transmittals.
• Strong proficiency in SharePoint and Electronic Document Management Systems (EDMS).
• Experience in document revision control, document distribution, transmittal management, and document status tracking.
• Experience handling technical documentation, engineering drawings, vendor documentation, and project correspondence.
• Experience supporting Class submissions and final project handover dossiers is highly preferred.
• Familiarity with shipyard documentation and project execution processes is an advantage.
• Strong organizational and document management skills with excellent attention to detail.
• Ability to monitor multiple document deliverables and follow up effectively with vendors, contractors, engineers, and other stakeholders.
• Good communication and coordination skills, with the ability to work effectively in a multidisciplinary project environment.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to work independently and attend the shipyard frequently in Singapore as required.

Responsibilities

• Manage and control all project documentation, including engineering documents, drawings, technical correspondence, vendor documents, and shipyard records throughout the project lifecycle.
• Develop, maintain, and regularly update the Master Document Register (MDR) to ensure accurate tracking and status visibility of all project documents.
• Receive, register, distribute, and track project documentation in accordance with established document control procedures.
• Monitor and track vendor document deliverables, ensuring timely submission, review, comments, and resubmission.
• Maintain document revisions and ensure the latest approved versions are properly controlled and readily available to relevant stakeholders.
• Manage document transmittals, including preparation, issuance, receipt, tracking, and close-out of documents between the project team, vendors, contractors, shipyard, and other stakeholders.
• Maintain and update engineering document registers, drawings registers, vendor document registers, and other project-specific documentation trackers.
• Ensure proper filing, indexing, naming, and archiving of project documentation in accordance with project document control requirements.
• Support Class submissions by coordinating and tracking the submission, review, approval, and close-out status of required technical documentation.
• Coordinate with engineering, procurement, project management, shipyard, vendors, contractors, and other stakeholders to ensure timely document submissions and responses.
• Monitor outstanding documents, overdue submissions, review comments, and required actions, and follow up with relevant parties accordingly.
• Maintain accurate document records and provide regular document status reports and dashboards to the Project Management Team.
• Support the preparation and compilation of final handover dossiers, ensuring all required project documentation is complete, properly indexed, approved, and ready for handover.
• Ensure project documentation complies with applicable document control procedures, project requirements, and quality standards.
• Provide general document control support to the project team as required throughout project execution.

Skills

Document control

Organizational skills

Attention to detail

Communication

Teamwork

Tools

SharePoint

EDMS

Job description

Position : Senior Project Document Controller
Industry : Oil & Gas
Location : Singapore (frequent shipyard attendance)
Contract Duration : 6 months
Scope of Works:

• Manage and control all project documentation, including engineering documents, drawings, technical correspondence, vendor documents, and shipyard records throughout the project lifecycle.
• Develop, maintain, and regularly update the Master Document Register (MDR) to ensure accurate tracking and status visibility of all project documents.
• Receive, register, distribute, and track project documentation in accordance with established document control procedures.
• Monitor and track vendor document deliverables, ensuring timely submission, review, comments, and resubmission.
• Maintain document revisions and ensure the latest approved versions are properly controlled and readily available to relevant stakeholders.
• Manage document transmittals, including preparation, issuance, receipt, tracking, and close-out of documents between the project team, vendors, contractors, shipyard, and other stakeholders.
• Maintain and update engineering document registers, drawings registers, vendor document registers, and other project-specific documentation trackers.
• Ensure proper filing, indexing, naming, and archiving of project documentation in accordance with project document control requirements.
• Support Class submissions by coordinating and tracking the submission, review, approval, and close-out status of required technical documentation.
• Coordinate with engineering, procurement, project management, shipyard, vendors, contractors, and other stakeholders to ensure timely document submissions and responses.
• Monitor outstanding documents, overdue submissions, review comments, and required actions, and follow up with relevant parties accordingly.
• Maintain accurate document records and provide regular document status reports and dashboards to the Project Management Team.
• Support the preparation and compilation of final handover dossiers, ensuring all required project documentation is complete, properly indexed, approved, and ready for handover.
• Ensure project documentation complies with applicable document control procedures, project requirements, and quality standards.
• Provide general document control support to the project team as required throughout project execution.

• Minimum 5 years of experience in document control within EPC, shipyard, marine, offshore, oil & gas, or heavy industrial projects.
• Proven experience managing project documentation throughout the full project lifecycle, from engineering and construction through to commissioning and final handover.
• Strong experience in maintaining Master Document Registers (MDR), engineering registers, drawing registers, vendor document registers, and transmittals.
• Strong proficiency in SharePoint and Electronic Document Management Systems (EDMS).
• Experience in document revision control, document distribution, transmittal management, and document status tracking.
• Experience handling technical documentation, engineering drawings, vendor documentation, and project correspondence.
• Experience supporting Class submissions and final project handover dossiers is highly preferred.
• Familiarity with shipyard documentation and project execution processes is an advantage.
• Strong organizational and document management skills with excellent attention to detail.
• Ability to monitor multiple document deliverables and follow up effectively with vendors, contractors, engineers, and other stakeholders.
• Good communication and coordination skills, with the ability to work effectively in a multidisciplinary project environment.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to work independently and attend the shipyard frequently in Singapore as required.

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process