Document Controller - Sportscape & Irrigation

ATS LANDSCAPING & CONSTRUCTION PTE LTD; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

ATS LANDSCAPING & CONSTRUCTION PTE LTD is seeking a detail-oriented Document Controller to support Sportscape & Irrigation projects in Singapore. You will manage project documents, control submissions and revisions, and maintain accurate records to support procurement, coordination and ISO audits.

You will work closely with project teams and external stakeholders, ensuring deadlines are met, documents are well organized, and compliant with ISO management systems.

Qualifications

• Diploma requirement in business, engineering, building or construction.
• 1–2 years’ experience in document control or project administration.
• Proficient with Excel and Word; strong organisational skills.

Responsibilities

• Maintain and organise project documents, records and filing systems for easy retrieval and reference.
• Manage document submissions, approvals, revisions and distribution, ensuring the latest approved documents are available to relevant parties.
• Coordinate project schedules, site availability, maintenance activities and permit requirements.
• Prepare and submit progress reports, claims and supporting documentation within stipulated deadlines.
• Prepare purchase orders, track procurement activities and coordinate material deliveries with suppliers.
• Assist in preparing and revising shop drawings, technical submissions and other project-related documents.
• Compile and maintain safety documents, risk assessments, operation manuals, as-built drawings and handover records.
• Support the implementation and maintenance of the Company's ISO management system by maintaining controlled documents, records and procedures.
• Assist in preparing documentation for internal and external ISO audits, including retrieving records, tracking audit findings and following up on corrective actions.
• Monitor outstanding documentation and follow up with clients, consultants, suppliers and internal teams.
• Support project audits, site inspections and other compliance requirements.
• Perform other duties as assigned by the Project Manager.

Skills

Attention to detail

Organisational skills

Multitasking

Education

Diploma in related discipline

Tools

Excel

Word

Microsoft Office Suite

Job description

Job Summary

We are looking for a detail‑oriented and organised Document Controller to support our Sportscape & Irrigation projects. The role involves managing project documentation, coordinating submissions and approvals, maintaining accurate records, and supporting project coordination, procurement and compliance activities, including ISO audits.

Key Responsibilities

• Maintain and organise project documents, records and filing systems for easy retrieval and reference.
• Manage document submissions, approvals, revisions and distribution, ensuring the latest approved documents are available to relevant parties.
• Coordinate project schedules, site availability, maintenance activities and permit requirements.
• Prepare and submit progress reports, claims and supporting documentation within stipulated deadlines.
• Prepare purchase orders, track procurement activities and coordinate material deliveries with suppliers.
• Assist in preparing and revising shop drawings, technical submissions and other project-related documents.
• Compile and maintain safety documents, risk assessments, operation manuals, as-built drawings and handover records.
• Support the implementation and maintenance of the Company's ISO management system by maintaining controlled documents, records and procedures.
• Assist in preparing documentation for internal and external ISO audits, including retrieving records, tracking audit findings and following up on corrective actions.
• Monitor outstanding documentation and follow up with clients, consultants, suppliers and internal teams.
• Support project audits, site inspections and other compliance requirements.
• Perform other duties as assigned by the Project Manager.

Requirements & Qualifications

• Diploma in Business Administration, Engineering, Building & Construction or a related discipline.
• Minimum 1–2 years of relevant experience in document control, project administration or coordination.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good organisational skills with strong attention to detail and the ability to manage multiple documents and deadlines.
• Familiarity with ISO management systems and audit documentation will be an advantage.
• Experience in construction, landscaping, irrigation or engineering projects will be an advantage.
• Able to work independently and collaborate effectively with internal teams and external stakeholders.