Document Controller

KINDEN CORPORATION; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

KINDEN CORPORATION in Singapore is seeking a Contract Administrator to organize and file contractual documents, prepare notices, and support contract management activities.

The role requires strong written and spoken communication, good document control and administrative skills, and familiarity with MS Office; knowledge of ISO 9001 and PIMS is a plus.

Qualifications

• Experience in the construction or M&E industry.
• Strong communication skills, both written and spoken.
• Has good document control & administrative skills.
• Knowledge on ISO 9001 standards will be preferred.
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
• Prior experience with Project Information Management System is preferred.

Responsibilities

• Organizing and filing of contractual documents and correspondence with clients / subcontractors for all documents transmitted.
• Prepare notices based on contract requirement.
• Coordinates and maintenance the documents related to contract administration, regulatory, classification and documentation handling.
• Review documents, compile and prepare doc for submission.
• Track all documents correspondences and transactions effectively.
• File and archive documentation to facilitate easy retrieval.
• Assist completion of requests, searches and queries from any team member.
• Maintain confidentiality on sensitive information.
• Maintain list of documents and ensure that the documentation is in good order.
• Monitor Correspondences (emails / Letters) and draft Notices.
• Assist contract manager in the contract administration.

Skills

Communication skills

Document control

Administrative skills

ISO 9001 knowledge

Spreadsheet proficiency

Tools

MS Office

Project Information Management System (PIMS)

Job description

Job Description & Requirements

1) Organizing and filing of contractual documents and correspondence with clients / subcontractors for all documents transmitted.

2) Prepare notices based on contract requirement.

3) Coordinates and maintenance the documents related to contract administration, regulatory, classification and documentation handling.

4) Review documents, compile and prepare doc for submission.

5) Track all documents correspondences and transactions effectively.

6) File and archive documentation to facilitate easy retrieval.

7) Assist completion of requests, searches and queries from any team member.

8) Maintain confidentiality on sensitive information.

9) Maintain list of documents and ensure that the documentation is in good order.

10) Monitor Correspondences (emails / Letters) and draft Notices.

11) Assist contract manager in the contract administration.

Requirements

1) Experience in the construction or M&E industry.

2) Strong communication skills, both written and spoken.

3) Has good document control & administrative skills.

4) Knowledge on ISO 9001 standards will be preferred.

5) Good working knowledge of MS Office, and adept at spreadsheets and file management systems.

6) Prior experience with Project Information Management System is preferred.