Document Controller

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

ABRAHAM INTERNATIONAL PROCESS ENGINEERING CORP. PTE. LTD. is seeking a diligent Document Controller to manage project documents and ensure accurate filing and timely delivery.

You will maintain communications with stakeholders, review documents for conformity, and organize correspondences and drawings per filing codes. Candidates with 2–3 years in document control and a Diploma or Degree are invited to apply.

Qualifications

• 2–3 years of experience in document control, preferably in construction/engineering projects.
• Familiar with construction drawings, technical documents, transmittals, and revision control.
• Able to work independently and manage multiple project documents and deadlines in a fast-paced project environment.

Responsibilities

• Establish and maintain communications with internal stakeholders and clients to ensure timely flow of documentation deliverables.
• Manage all project documents.
• Perform filing, typing, photocopying, fax and other assigned tasks.
• Maintain and update the project database.
• Organize incoming/outgoing correspondences, drawings, documents and reports per Project Filing Code.
• Receive and check incoming correspondence.
• Review documents for conformity and accuracy before submission to client.
• Keep project documents in order and categorize for easy access.
• Ensure delivery/receipt of documents by deadlines.
• Distribute latest approved documents to staff.
• Maintain updated records of all approved documents.

Skills

Attention to detail

Document management

Education

Diploma or Degree

Job description

Job Description

• Establish and maintain communications with internal stakeholder and client to ensure accurate and timely flow of the documentation deliverables.
• To manage all documents for the project
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time.
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences/drawings/documents/reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Review each document for conformity and accuracy prior to submission to client.
• Keep all project documents in order and categorize for easy accessibility to specific records and projects.
• Ensures delivery and receipt of all documents by deadlines.
• Ensures that controlled copies of latest approved documents are given to the appropriate staffs.
• Maintains an updated records of all approved documents.

Requirements:

• 2–3 years of experience in document control preferably in construction, engineering projects.
• Familiar with construction drawings, technical documents, transmittals, and revision control.
• Strong attention to detail and document management skills.
• Diploma or Degree holder
• Able to work independently and manage multiple project documents and deadlines in a fast-paced project environment.