Document Controller

JCVL PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

JCVL PTE. LTD. is seeking a meticulous Document Controller in Singapore to manage project records from intake to archival. You will ensure timely review, approval and distribution of documents across the project lifecycle.

The role emphasizes strict adherence to document control procedures, familiarity with EDMS and Project Information Management systems, and collaboration with the project team to maintain current and organized files as per ISO 9001 standards.

Qualifications

• Minimum O levels certificate or equivalent.
• 5+ years of registry and document management experience.
• ISO 9001 knowledge preferred.
• Strong MS Office, spreadsheets and file management skills.
• Experience with Project Information Management and EDMS.
• Working hours: Monday - Friday, 8:30am - 6pm.

Responsibilities

• Control incoming and outgoing project records per procedures.
• Duplicate and distribute documents.
• Coordinate timely document review, approval and documentation.
• Manage documentation lifecycle in CPT form.
• Catalogue, post, distribute, track and compile documents
• Assist project team with document status and distribution
• Audit documents to ensure current project files and adherence to protocol
• Maintain project document management system
• Support change control and document control processes
• Track all document correspondences and transactions
• File and archive documentation for easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover final as-built documentation

Skills

Document control

MS Office proficiency

Spreadsheet management

File management systems

Education

O levels or equivalent

Tools

EDMS (Electronic Document Management System)

Job description

Job Description & Requirements:

• Control incoming and outgoing project records in accordance with established procedures
• Duplicate and distribute documents
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Control all aspects of documentation throughout project's life cycle in CPT form:
• Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
• Assist project team by coordinating document status and distribution
• Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
• Ensure Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system
• Provide support for change control and document control processes for the project
• Track all documents correspondences and transactions
• file and archive documentation to facilitate easy retrieval
• Assist completion of requests, searches and queries
• Prepare and handover all final as-built documentation

Criteria:

• Minimum O levels certificate or equivalent
• at least 5 years of relevant working experience in registry and document management
• Good document control skills; knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office and adept at spreadsheets and file management systems
• Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)
• Working hours: Monday - Friday, 8:30am - 6pm