Document Controller/Administrator

Deluge Corporation; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Deluge seeks an organized Document Controller/Administrator to support project teams in the construction and fire protection industry. You will manage project documents, maintain registers, and coordinate submissions to ensure timely approvals and proper distribution to teams.

The role requires 1–3 years in document control or project administration, with strong MS Office skills, attention to detail and the ability to multitask across multiple projects. Singapore-based, full-time on site.

Qualifications

• 1–3 years of relevant experience in document control, project administration or a similar role.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong organizational skills with good attention to detail.

Responsibilities

• Manage and maintain project documents, drawings, technical submissions, correspondence and records.
• Maintain document registers, revision logs, transmittals and submission trackers.
• Ensure the latest approved drawings and documents are properly distributed to project teams.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Assist in compiling shop drawings, as-built drawings, material submissions, method statements and risk assessments.
• Track submission deadlines, monitor approval status and follow up on outstanding documentation.
• Prepare meeting minutes, progress reports and other project-related correspondence.
• Provide administrative support to Project Managers, Engineers and Site Supervisors.
• Assist with purchase requisitions, delivery orders and material-related documentation.
• Maintain organized electronic and physical filing systems.
• Support documentation requirements for inspections, audits, testing and commissioning, and project handovers.
• Coordinate with internal departments on project-related administrative matters.

Skills

Document control

Organizational skills

Attention to detail

Education

Nitec / Diploma in Business Administration / Engineering

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

We are looking for an organized and detail-oriented Document Controller / Administrator to support our project teams in the construction and fire protection industry.

The successful candidate will be responsible for managing project documentation, coordinating submissions and providing administrative support to ensure smooth project operations.

Key Responsibilities:

• Manage and maintain project documents, drawings, technical submissions, correspondence and records.
• Maintain document registers, revision logs, transmittals and submission trackers.
• Ensure the latest approved drawings and documents are properly distributed to project teams.
• Coordinate document submissions and approvals with clients, consultants, main contractors and subcontractors.
• Assist in compiling shop drawings, as-built drawings, material submissions, method statements and risk assessments.
• Track submission deadlines, monitor approval status and follow up on outstanding documentation.
• Prepare meeting minutes, progress reports and other project-related correspondence.
• Provide administrative support to Project Managers, Engineers and Site Supervisors.
• Assist with purchase requisitions, delivery orders and material-related documentation.
• Maintain organized electronic and physical filing systems.
• Support documentation requirements for inspections, audits, testing and commissioning, and project handovers.
• Coordinate with internal departments on project-related administrative matters.

Requirements:

• Nitec, Diploma or equivalent qualification in Business Administration, Construction, Engineering or a related field.
• 1–3 years of relevant experience in document control, project administration or a similar role.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong organizational skills with good attention to detail.
• Able to manage multiple tasks and meet project deadlines.
• Good communication and coordination skills.
• Able to work independently and follow up on outstanding matters.

Added Advantage:

• Experience in construction, M&E or fire protection projects.
• Familiarity with construction drawings, shop drawings, technical submissions and as-built documentation.
• Experience using electronic document management systems.
• Exposure to major construction or infrastructure projects.

Why Join Us?

Join Deluge and be part of a team delivering fire protection solutions across construction and infrastructure projects.

We welcome candidates who are organized, proactive and keen to develop their careers in project administration and document control.