Document Controller

Aibel Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Aibel Pte Ltd in Singapore seeks a skilled Document Control Specialist to manage the lifecycle of project documentation for engineering and supplier docs, ensuring proper numbering, naming, and revision controls. The role involves maintaining the Master Deliverables Register and timely distribution to stakeholders.

The ideal candidate has 5 years of document control experience in Oil & Gas or EPC environments and familiarity with FEED, detailed engineering, EPC/EPCC, or FPSO projects, and

Qualifications

• 5 years of document control experience within Oil & Gas or EPC industries.
• Experience supporting FEED, detailed engineering, EPC, EPCC or FPSO projects preferred.
• Familiarity with engineering documentation and industry standards.

Responsibilities

• Establish and maintain project-specific document control systems and processes.
• Manage lifecycle of project documentation from creation to archiving for engineering and supplier documents.
• Document registration, distribution, and tracking.
• Review submissions for compliance with project numbering, naming conventions, and revisions.
• Ensure timely distribution of issued documents to internal and external stakeholders.
• Maintain Master Deliverables Register and control of numbering and revisions.
• Generate document logs, transmittals, and project documentation records.
• Provide document reproduction, scanning, filing, retrieval, and distribution support.
• Prepare weekly document control updates and participate in meetings.
• Ensure usage of ProArc or other EDMS platforms; support continuous improvement.

Skills

Document control

MS Office

EDMS familiarity

Transmittals

Education

ITE/Diploma in Business Administration or Engineering

Tools

ProArc

Job description

Job responsibilities:

• Report to the Manager in Engineering Management and Project Engineering Manager when assigned to projects.
• Establish and maintain project-specific document control systems and processes.
• Manage the complete lifecycle of project documentation from creation to archiving for engineering and supplier documentation, including:
  • Document registration, distribution, and tracking.
  • Review document submissions for compliance with project numbering, naming conventions, and revision controls.
  • Ensure timely distribution of issued documents to internal and external stakeholders.
  • Verification of document authorization and compliance with quality procedures.
  • Maintenance of Master Deliverables Register.
  • Control of document numbering and revision management.
  • Electronic and hardcopy filing, archiving, and records management.
• Generate document logs, transmittals, reports, and project documentation records.
• Provide document reproduction, scanning, filing, retrieval, and distribution support.
• Compile document packages, data books, and project handover documentation.
• Prepare weekly document control updates and participate in departmental/project meetings.
• Ensure document management activities are performed using systems such as ProArc or other EDMS platforms.
• Support continuous improvement initiatives, quality objectives, and training activities.
• Maintain a safe, professional, and positive work environment.
• Adhere to company policies, code of conduct, and the highest standards of ethical behaviour.

Work experience requirements:

• 5 years of document control experience within the Oil & Gas or EPC industry.
• Experience supporting FEED, detailed engineering, EPC, EPCC, or FPSO projects is preferred.
• Familiarity with engineering documentation and industry standards

Qualifications:

• ITE/Diploma in Business Administration, Engineering, or a related discipline.

Other skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Hands-on experience, ProArc, or similar systems.
• Understanding of document numbering systems, revision control, and transmittal processes.

We regret only shortlisted candidates will be notified