Document Controller

dp architects; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

dp architects in Singapore is seeking a Document Controller to support on-site project administration. You will manage filing, upload documents, verify receipts, and register drawings from contractors, ensuring timely routing for approvals.

Ideal candidates have a diploma and 2 years of relevant experience in construction. Proficiency in MS Office, good English, and strong organization are essential for coordinating with clients and consultants on a large-scale project.

Qualifications

• 2 years of relevant experience in construction or real estate.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong English communication skills.
• Capable of multitasking with good organisation for client/consultant coordination.
• Experience managing admin/docs for large-scale projects.
• Site office work near MRT location.

Responsibilities

• Manage documents filing for the project
• Manage uploading of documents to project database
• Receive, verify and acknowledge receipt of the documents in accordance with agreed document control procedure
• Register the drawings received from contractors
• Forward documents to respective consultants for approval
• Issue documents to Employer, Operator and Stakeholders
• Track and follow up on drawings and documents submission and approval status
• Provide cover duty for the Site Admin in his absence
• Perform any other duties assigned by the project team

Skills

Multitasking

Organisational skills

Communication

Attention to detail

Education

Diploma or equivalent

Tools

MS Office

Job description

Brief Duties and Responsibilities

1. Manage documents filing for the project
2. Manage uploading of documents to project database
3. Receive, verify and acknowledge receipt of the documents in accordance with agreed document control procedure
4. Register the drawings received from contractors
5. Forward documents to respective consultants for approval
6. Issue documents to Employer, Operator and Stakeholders
7. Track and follow up on drawings and documents submission and approval status
8. Provide cover duty for the Site Admin in his absence
9. Perform any other duties assigned by the project team

Requirements

1. Minimum GCE ‘O’ Level or Diploma in any discipline with 2 years’ relevant experience, preferably from the construction or real estate industry.
2. Proficient in MS Office (Word, Excel & Outlook).
3. Good command of English.
4. Able to multitask effectively with good organisational skills in coordinating and communicating with client and consultants.
5. Able to manage administration and documents for a large-scale construction project.
6. Able to work at the construction site office (near MRT).
7. Experience in using Project Management Information Systems will be an added advantage