Document Controller

DAEWOO-DONGAH JOINT VENTURE; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

DAEWOO-DONGAH JOINT VENTURE in Singapore is seeking a detail‑oriented Document Control Specialist to manage project documents and ensure strict confidentiality. You will register drawings, issue to stakeholders, and maintain filing systems according to ISO standards.

You will handle DAR submissions via the online portal, coordinate with operations and clients, and support document management processes across the project lifecycle, requiring strong MS Office skills and solid organization.

Qualifications

• At least 5 years LTA project working experience.
• Familiar with project management.
• Hands-on experience with MS Office, MS Excel & Power Point.
• Knowledge of Document Management.
• Proficient typing and editing skills, data organization.
• Basic understanding of construction documents.

Responsibilities

• Receive, verify and acknowledge receipt of documents in accordance with the document control procedure.
• Register drawings received from Client and others.
• Issue documents to Classification Societies and Owners for approval.
• Issue documents with transmittal to Operations and other departments.
• File the drawings and documents.
• Submit Design Acceptance Request via LTA EPIC System in accordance with project formats.
• Manage interface documentation and respond to client requests for project status.
• Create, issue and progress documents transmittals to clients and consultants.
• Maintain filing systems according to ISO standards and implement DMS per policy.
• Ensure proper classifications, sorting, filing and archiving; maintain confidentiality.
• Back up files to ensure proper storage of project records.
• Assist clients and walk-in visitors; handle calls for all departments.

Skills

LTA project experience

Project management

Data organization

Typing/editing

Construction documents knowledge

Communication skills

Tools

MS Office

MS Excel

PowerPoint

Job description

Duties and Responsibilities:

• Receive, verify and acknowledge receipt of the documents in accordance with agreed document control procedure
• Register the drawings received from Client and others.
• Issue documents to Classification Societies and Owners for approval
• Issue documents with transmittal to Operations and other departments
• File the drawings and documents
• Submission of Design Acceptance Request via LTA EPIC System (Online DAR Portal) in accordance with project document formats and requirements.
• Manage and control all interface documentation and prepare updates and responds to client’s request for information about project status
• Create, issue and progress documents transmittal to clients, sub-con and consultants.
• Maintain proper filing systems according to ISO Standard and implement project document management system and process in accordance with company policies.
• Ensure proper document classifications, sorting, filing and archiving and managed in strict confidentiality.
• Performs files back-up to ensure proper storage and archiving of projects records.
• Assist Clients and walk in visitors
• Handle incoming and outgoing calls for ALL department

Requirements:

• 1. At least 5years LTA Project Working Experience
• 2. Familiar with project management
• 3. Hands-on experience with MS Office and MS Excel & Power Point
• 4. Knowledge of Document Management
• 5. Proficient typing and editing skills, Data organization skills
• 6. Basic understanding of construction documents