DOCUMENT CONTROLLER

CHINA HARBOUR ENGINEERING COMPANY LTD SINGAPORE BRANCH; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

CHINA HARBOUR ENGINEERING COMPANY LTD SINGAPORE BRANCH is seeking a diligent Document Controller to manage all project documents, maintain databases, and ensure proper filing and distribution. The role requires attention to detail and the ability to work with a team in a fast-paced environment.

The candidate should have at least 3 years of document control experience in main contracting, strong MS Office skills, and a proactive approach to document conformity and accuracy.

Qualifications

• Proficiency in MS Office and document handling is essential.
• Minimum GCE O Level qualification.
• 3 years of document control experience in main contractor companies preferred.

Responsibilities

• Manage all project documents and filing systems.
• Maintain and update the project database and document codes.
• Ensure timely delivery and proper distribution of controlled copies.
• Review documents for conformity and accuracy.

Skills

MS Office proficiency

Interpersonal communication

Team oriented

Able to start on short notice

Education

GCE O Level

Tools

Document control software

MS Office

Job description

Core Responsibilities

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences / drawings / documents reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
• Ensure delivery and receipt of all documents by deadlines
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintain an updated records of all approved documents and their distribution clearly

Key Skills & Knowledge

• Generate various document control reports as required
• Minimum GCE O level
• Minimum 3 years experience of Document Control in main contractor companies
• Proficient in MS Office, Document Control Software
• Excellent interpersonal communication ability
• Possess positive attitude towards work and team oriented
• Able to start work in a short notice period