Administration Officer (Document Controller)

TAKENAKA SINGAPORE PTE LTD; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

TAKENAKA SINGAPORE PTE LTD is seeking a Document Controller for a construction project in the East Area. The role focuses on maintaining and updating document records, ensuring timely submission and approval, and handling correspondence with internal teams and external stakeholders.

The incumbent will coordinate with project teams, subcontractors and clients, conduct regular audits for accuracy, and perform ad-hoc administrative tasks as required.

Qualifications

• Possess O-levels or Diploma with at least 3 years related experience.
• Experience in document control for construction projects preferred.
• Proficiency in document management and strong communication skills.

Responsibilities

• Maintain and update document records including drawings and submissions.
• Coordinate with internal departments, project teams, subcontractors and clients for timely document submission and approval.
• Send and receive documents with external stakeholders and prepare paperwork.
• Conduct regular audits to ensure records are accurate and up to date.
• Perform other administrative and ad-hoc duties as assigned.

Skills

Document management

Communication skills

Coordination with teams

Education

O-levels / Diploma

Job description

Document Controller Role for Construction Project (East Area)

Duties & Responsibilities:

1. Maintain and update document records (e.g., drawings,submissions, correspondences)
2. To coordinate with internal departments, project teams,subcontractors and clients to ensure timely submission, review and approval of documents
3. Sends and receives documents from external stakeholders,prepares and edits paperwork
4. Conducts regular review audits to ensure information on all records is accurate and up to date
5. Other Admin Duties -Handle any other ad-hoc duties and tasks assigned

Requirements:

1. Possess O-levels / Diploma with min 3 years related experience
2. Candidate with Document Control experience in construction projects is preferred
3. Proficiency in document management
4. Good communication skills