Document Controller

ADDCEL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Document Controller to manage and maintain all project documentation efficiently and securely. The successful candidate will ensure that documents are properly classified and compliant with company standards. Responsibilities include developing document control procedures, monitoring compliance, and training staff on documentation processes. A diploma or degree in Business Administration or related field, plus 2–3 years of experience in document control, is required. Proficiency in systems like SharePoint and strong MS Office skills are essential.

Qualifications

• Minimum 2–3 years in document control or records management in the construction industry.
• Proficiency in document management systems.
• Strong MS Office skills.

Responsibilities

• Develop and maintain document control systems and procedures.
• Ensure proper classification, indexing, and filing of documents.
• Monitor compliance with document control policies.

Skills

Attention to detail

Organizational skills

Time management

Education

Diploma or Degree in Business Administration

Tools

SharePoint

Aconex

MS Office

Job description

Job Summary

The Document Controller is responsible for managing and maintaining all project and organizational documentation in an accurate, efficient, and secure manner. This role ensures that documents are properly stored, easily accessible, and compliant with company standards and regulatory requirements.

Key Responsibilities

• Develop and maintain document control systems and procedures.
• Receive, review, and process incoming documents for accuracy and completeness.
• Ensure proper classification, indexing, and filing of documents in electronic and physical formats.
• Maintain up-to-date records of all document versions and revisions.
• Distribute documents to relevant stakeholders and track acknowledgment.
• Monitor compliance with document control policies and standards.
• Support audits by providing accurate and timely documentation.
• Train staff on document control processes and tools.
• Collaborate with project teams to ensure timely submission and approval of documents.

Qualifications & Skills

• Education: Diploma or Degree in Business Administration, Information Management, or related field.
• Experience: Minimum 2–3 years in document control or records management in the construction industry
• Technical Skills: Proficiency in document management systems (e.g., SharePoint, Aconex, or similar). Strong MS Office skills (Word, Excel, Outlook).
• Soft Skills: Attention to detail and accuracy. Strong organizational and time management skills. Ability to work independently and in a team environment.