Document Controller

PM Asia Project Services Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PM Asia Project Services Pte Ltd is seeking a seasoned Document Controller to manage project documentation in line with quality and regulatory standards. The role requires maintaining a robust filing system, ensuring timely processing, and accurate registration in the electronic Document Management System.

Responsibilities include distributing documents to team members and clients, complying with procedures, and providing administrative support to Engineering and Projects departments.

Qualifications

• 5+ years experience in document control
• Pharmaceutical industry experience preferred
• Excellent organizational skills
• Able to multi-task and meet tight deadlines

Responsibilities

• Manage documentation records for projects in compliance with quality and regulatory requirements
• Maintain a systematic filing system for documentation control, retrieval and timely processing according to project schedule
• Register and maintain project documentation in the electronic Document Management System
• Transmit project documents including drawings, quality manuals and procedures to relevant personnel and clients
• Adhere to document control procedures and quality system
• Provide admin support to Engineering and Projects Departments

Skills

Document control

MS Word

MS Excel

Organizational skills

Communication

Interpersonal skills

Tools

MS Word

MS Excel

Job description

Key responsibilities:

• Manage documentation records for projects in compliance with all quality and regulatory requirements
• Maintain a systematic filing system to ensure all documentation is properly controlled, readily retrievable, tracked and all documentation is processed in a timely manner and as project schedule.
• Ensure all the relevant project documentation are registered / maintained in the electronic Document Management System
• Ensure all project documents including drawings, quality manuals and procedures etc. are transmitted to relevant personnel and clients
• Ensure adherence to the company’s document control procedures and quality system
• Provide admin support to Engineering and Projects Departments

Key Requirements:

• Minimum 5 years experience in document control, preferably in pharmaceutical industries.
• Proficient in MS Word and Excel
• Good organizational, interpersonal and communication skills.
• Able to multi-task, meet tight deadlines and work under pressure