DOCUMENT CONTROLLER

OMNI OFFSHORE TERMINALS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

OMNI OFFSHORE TERMINALS PTE. LTD. is seeking a seasoned Document Controller to oversee project documentation from bid through completion.

You will manage all incoming/outgoing transmittals, assign document numbers and maintain revision histories within the company DMS, and coordinate distributions across internal and external stakeholders. The role requires 5 years of document control experience in the Oil & Gas sector and solid IT skills including MS Office.

Qualifications

• 5 years of experience in document control, preferably in the Oil & Gas industry.
• Basic IT competency in Microsoft Office suite, email and general IT tools.

Responsibilities

• Oversee overall project document control per company or project procedures.
• Custodian of all incoming and outgoing official transmittals and IDC process within the team.
• Allocate document numbers and maintain revision history in the company document management system from bid phase to project completion.
• Manage incoming documents: logging, filing, distribution and internal circulation.
• Manage document transmission to external parties: prepare transmittals, logging, filing and records management.
• Promote and enforce standard templates and formats for document prep, distribution and storage; data management and reporting in Windchill.
• Perform miscellaneous document control tasks: copying, formatting, scanning, binding, and library records control.

Skills

Document control

MS Office

Education

Graduate or Diploma or equivalent

Tools

Windchill

Job description

Job Requirement

Responsible for overall project document control and management as per company or project specific procedure. Custodian of all incoming & outgoing official transmittals and responsible for IDC process within team.

Responsible for allocation of document number to documents, maintain traceability of revision history and of their logging into Company document management system from the bid phase till project completion.

Responsible for management of incoming documents, logging, filing, document management and internal distribution (as applicable)

Responsible for management of document transmission to external parties, including preparation of transmittal, logging, filing and document management (letters, faxes, etc.).

Promote and enforce use of standard templates and formats for proper document preparation, distribution & storage. Responsible for data management including upload, report generation etc. in Windchill program. Periodic review of Windchill system for suggesting improvements and assist in system maintenance with assistance from IT department.

Responsible for miscellaneous document control activities like copying, formatting, scanning, document binding, generation of folders spine, control of records/standards/specification in Library etc.

Education Requirement

Graduate or Diploma or equivalent

Working Experience

5 years of experience in document control, preferably in the Oil & Gas Industry. Basic IT competency in Microsoft Office suite, E-mail