DOCUMENT CONTROLLER

ROS NEW ENERGY PTE. LTD.; Singapore; On-site; SGD 35,712 - 58,032; Full time

Job summary

PVH in Singapore is seeking a Document Controller to implement and maintain document control procedures across projects. You will manage the Electronic Document Management System (EDMS), maintain audit trails, and ensure access control and regulatory compliance.

Responsibilities include handling document revisions, archiving, and liaising with project teams to ensure smooth document flow. A diploma or bachelor’s degree in a related field is required, with strong MS Office skills and attention to

Qualifications

• Diploma or bachelor’s degree in business administration, engineering, or a related field.
• Experience in document control, records management, or administrative support.
• Proficient in Microsoft Office and Document Management Systems.
• Strong organizational, communication, and interpersonal skills.
• High attention to detail with the ability to handle confidential information professionally.

Responsibilities

• Implement existing document control procedures.
• Follow the existing system for receiving, registering, classifying, and distributing documents.
• Ensure compliance with industry standards and company policies for document control.
• Maintain Electronic Document Management System (EDMS) or effectively utilise existing systems.
• Support in document revisions and approvals, including maintaining an audit trail.
• Control access to documents by defining user access levels within the EDMS.
• Implement procedures to safeguard sensitive information.
• Archive and retrieve documents according to company policies and regulatory requirements.
• Liaise with various departments and Project Team to ensure proper document flow and access.
• Maintain accurate and up-to-date various document registers, tracking all documents within the project.
• Identify and implement improvements to document control processes.
• Tracking and managing document revisions to ensure the latest versions are always used.
• Notifying personnel of updated document versions and how to access them.
• Storing documents in both physical and digitals formats.
• Providing administrative support for site personnel, including site-related documentation and record management.
• Creating templates for future use.
• Willing to work overtime or stay back after working hours as and when required to meet project deadlines.
• Any other ad-hoc as assigned.

Skills

Document control

Records management

MS Office

Communication

Attention to detail

Education

Diploma/ Bachelor's degree in Business Admin / Engineering

Tools

EDMS

Document Management System

Job description

Job Responsibilities:

• Implement existing document control procedures
• Follow the existing system for receiving, registering, classifying, and distributing documents
• Ensure compliance with industry standards and company policies for document control
• Maintain Electronic Document Management System (EDMS) or effectively utilise existing systems
• Support in document revisions and approvals, including maintaining an audit trail
• Control access to documents by defining user access levels within the EDMS
• Implement procedures to safeguard sensitive information
• Archive and retrieve documents according to company policies and regulatory requirements
• Liaise with various departments and Project Team to ensure proper document flow and access
• Maintain accurate and up-to-date various document registers, tracking all documents within the project
• Identify and implement improvements to document control processes
• Tracking and managing document revisions to ensure the latest versions are always used
• Notifying personnel of updated document versions and how to access them
• Storing documents in both physical and digitals formats
• Providing administrative support for site personnel, including site-related documentation and record management
• Creating templates for future use
• Willing to work overtime or stay back after working hours as and when required to meet project deadlines.
• Any other ad-hoc as assigned.

Job Requirements:

• Diploma or bachelor's degree in business administration, Engineering, or a related field.
• Experience in document control, records management, or administrative support.
• Proficient In Microsoft Office and Document Management Systems.
• Strong organizational, communication, and interpersonal skills.
• High attention to detail with the ability to handle confidential information professionally.
• Ability to manage multiple projects and prioritize tasks effectively.
• .