Document Controller (Precast Industry)

EXCEL PRECAST PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

EXCEL PRECAST PTE LTD is seeking a detail‑oriented Document Controller to manage critical information and documentation. You will oversee document control procedures, maintain the EDMS, enforce version control, and track document lifecycles from creation to archival.

The role also requires integrating data and document management with SAP/IDD to support project teams. The ideal candidate has a Bachelor or Diploma in a related field, 1–2 years in a similar role, and strong skills in MS Office and

Qualifications

• Bachelor Degree or Diploma in Business Administration, Information Management or related field.
• 1–2 years of experience in Document Controller role.
• Proficiency in Word, Excel, Outlook; familiarity with EDMS.
• Exceptional organizational abilities with discretion for confidential files.
• Good communication and problem-solving skills.

Responsibilities

• Track, control and log incoming/outgoing documents using strict naming conventions.
• Manage and ensure correct versions of documents and archive obsolete versions.
• Check quality and compliance of documents for accuracy and signatures per ISO standards.
• Disseminate files and drawings to stakeholders and record via transmittals.
• Maintain and update digital databases and platforms like SAP/IDD.

Skills

Organizational skills

Communication

Problem solving

Attention to detail

Discretion in handling confidential

Education

Bachelor Degree or Diploma in Business Administration/Information Management

Tools

Word

Excel

Outlook

EDMS

Job description

Role Summary

The Document Controller is responsible to manage the organization's critical information and documentation. To oversee document control procedures, maintain Electronic Document Management Systems (EDMS), enforce version control to ensure teams use only approved, up-to-date files, and track document lifecycles from creation through to archival. Document Controller to also be responsible to integrate data and document management with SAP/IDD.

Key Responsibilities

1. Track, control and log incoming/outgoing documents using strict naming conventions.
2. Manage and ensure correct versions of documents. Ensure historical document versions are archived or marked obsolete while the latest approved versions are accessible to authorized personnel.
3. Check quality and compliance of documents for accuracy, completeness and required signatures in compliance with ISO standards and legal record‑retention regulations.
4. Disseminate files and technical drawings/documents to relevant stakeholders, clients and project teams and record via transmittals.
5. Maintain and update digital databases and platforms like SAP/IDD.

Qualifications & Skills

• Bachelor Degree or Diploma in Business Administration, Information Management or related field.
• 1–2 years of experience in Document Controller role.
• Proficiency in software (e.g., Word, Excel, Outlook), familiarity with Electronic Document Management Systems (EDMS).
• Exceptional organizational abilities, meticulous attention to detail and a high level of discretion for confidential files.
• Good communication, problem‑solving skills and attention to detail.