Document Controller

CAREER TREND PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

CAREER TREND PTE. LTD. in Singapore seeks a diligent document controller to support project teams. The role focuses on managing document flows, archiving, and ensuring compliance with policies and legal requirements.

You will coordinate file management systems (electronic and hard copy), prepare project reports, and provide administrative support to the Project Management team. Strong Excel/SharePoint skills and a degree or diploma in a relevant field are required.

Qualifications

• Possess Degree or Diploma in Engineering/ Quantity Surveying/ Admin or any other relevant discipline
• Minimum 3 years document control and 5 years admin experience
• Be Proficient with Excel, Word, SharePoint and PowerPoint
• Be well organised and systematic
• Possess good communication skills
• Experience with Aconex, Fulcrum, ProjectWise, etc., is an advantage.

Responsibilities

• Managing project document flows between client and users in strict accordance with the Project’s requirements.
• Coordinating the setup of file management/archival system in line with management.
• Maintaining document archives – Both electronic & Hard Copy while ensuring allrecords-management activities adhere to good practices, policies and legal requirements
• Fulfillingdocument retrieval requests
• Liaising/ coordinating with the Project Management team for the Project documentation
• Proficiency in communication and coordination skills.
• Supporting preparation of Project reports and presentations
• Performing admin support for Project Management team
• Assist Cost & Contract function of the Project.
• Monitorthe licences/ insurances/ permits validity of the Project
• Coordinating meeting schedules for the Project Management team

Skills

Excel

Word

SharePoint

PowerPoint

Communication

Education

Degree or Diploma in Engineering/ Quantity Surveying/ Admin or relevant discipline

Tools

Aconex

Fulcrum

ProjectWise

Job description

Responsibilities

• Managing project document flows between client and users in strict accordance with the Project’s requirements.


• Coordinating the setup of file management/archival system in line with management.


• Maintaining document archives – Both electronic & Hard Copy while ensuring allrecords-management activities adhere to good practices, policies and legal requirements


• Fulfillingdocument retrieval requests


• Liaising/ coordinating with the Project Management team for the Project documentation


• Proficiency in communication and coordination skills.


• Supporting preparation of Project reports and presentations


• Performing admin support for Project Management team


• Assist Cost & Contract function of the Project.


• Monitorthe licences/ insurances/ permits validity of the Project


• Coordinating meeting schedules for the Project Management team

Requirement

• PossessDegree or Diploma in Engineering/ Quantity Surveying/ Admin or any otherrelevant discipline


• Minimum 3 years document control and 5 years admin experience


• Be Proficient with Excel, Word, SharePoint and PowerPoint


• Be well organised and systematic


• Possess good communication skills


• Experiencewith Aconex, Fulcrum, ProjectWise, etc., is an advantage.